Human Resources Specialist

Description

Job posted until Monday, October 26th at 9:00am.

Entry salary is $43,215.57 ($22.16/hour)

GENERAL DESCRIPTION: 

The purpose of this position is to perform a variety of administrative and clerical duties in support of the County’s Human Resources operations. The HR Specialist tracks and maintains all records, ensuring the hiring process remains in compliance with applicable guidelines & laws. Conducts background checks, posts and removes job postings, schedules physicals and interviews, processes onboarding paperwork, and serves as the initial contact for employees’ inquiries. Assists benefit coordinator with FMLA and insurance claims. Performs routine bookkeeping, answers telephones, budget balancing, and coordinates special events.

ESSENTIAL JOB DUTIES: 

To perform this job successfully, an individual must be able to perform the essential job duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out but may be considered incidental in the performance of this job.

· Answers telephones and directs callers to the appropriate personnel.

· Greets and assists office visitors with various inquiries.

· Posts and reviews County job openings.

· Advertises job postings with external job recruiting pages.

· Schedules background checks for applicants.

· Schedules new hire physicals, drug screens, and notifies supervisors if clearance is received.

· Processes onboarding paperwork and verifies new employees’ I-9 Employment Eligibility status.

· Creates new-hire personnel files, ensuring all documents are completed accurately.

· Schedules new-hire orientations and ensures paperwork is received.

· Performs routine bookkeeping to include invoices for payment.

· Processes bank payments and balances the department’s budget.

· Keeps record of and updates slot sheet and vacant positions for all County departments.

· Processes promotions, address changes, new employees’ salaries, and forwards to Payroll and to the supervisor.

· Closes and removes job postings as required.

· Provides assistance with insurance questions, claims, and FMLA when needed.

· Coordinates special events.

· Assists with the County monthly newsletter.

· Responsible for ordering office supplies. Compose various forms, memos, and correspondences. Attend seminars and meetings as needed. Provide assistance to co-workers as needed. Posts holiday schedules and forward to employees. County ID badges. Sending and receiving faxes. Assist in maintaining clean and orderly work and public areas. Respond to public inquiries and requests. Compile data for reports and studies. Provides benefits orientation programs to eligible employees; provides summaries and an overview of the eligible benefits offerings to new employees. Conducts, plans, and implements annual open enrollment.

· Performs other related duties as assigned.

Requirements

KNOWLEDGE, SKILLS, AND ABILITIES: 

Effective time management and organizational skills.

Good customer service and interpersonal skills.

Proficient in Excel 

Basic mathematical skills.

Ability to communicate effectively both orally and in writing.

Knowledge of and ability to operate computers, software programs, and basic office equipment.

EDUCATION AND EXPERIENCE:

Technical degree in a related field, and six (6) months of related work experience; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.

LICENSES, CERTIFICATIONS, OR REGISTRATIONS: 

Required:  None.

Preferred: None.

PHYSICAL DEMANDS: 

The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

This position has the following special vision requirements: close vision (clear vision at 20 inches or less); color vision (ability to identify and distinguish colors); peripheral vision (ability to observe an area that can be seen up or down and to the left and right when vision is fixed on a given point); adjust focus (ability to adjust the eye to bring an object into sharp focus). 

WORK ENVIRONMENT: 

Work is performed in a relatively safe and secure indoor office environment.