Human Resources Generalist/Executive Assistant

SUMMARY: The HR Generalist / Executive Assistant role requires a versatile and dynamic professional who thrives in a small-company environment and embraces a wide variety of responsibilities. This blended role is primarily focused on HR Generalist responsibilities (70%), including payroll processing, recruiting, onboarding coordination, and other core HR functions to ensure smooth and compliant operations. In addition, you’ll provide executive administrative support (30%) to the CEO, CFO, and Leadership Team, helping streamline workflows and maintain top-level efficiency. This position is ideal for a proactive problem-solver who values teamwork and wants to make an impact every day.

DUTIES AND RESPONSIBILITIES:

HR Generalist – 70%

• Respond to employee inquiries and provide timely HR-related assistance.
• Assist with recruitment logistics, including job postings, interview scheduling, candidate communication and phone screening.
• Coordinate and support onboarding activities, including developing training agendas, coordinating schedules, setting up system and access credentials, and preparing required documentation to ensure a smooth new hire experience.
• Process bi-weekly payroll accurately through ADP.
• Responsibilities include reviewing and validating timecards, managing deductions and garnishments, reconciling payroll reports, and addressing any discrepancies.
• Maintain confidentiality of employee data and provide timely support for payroll-related inquiries.
• Prepare HR reports and analytics to support decision-making and compliance.
• Maintain employee records and ensure HRIS data integrity and accuracy.
• Assist with benefits administration, including open enrollment coordination, benefit billing and employee support.
• Help coordinate employee engagement and recognition programs to foster a positive workplace culture.
• Ensure compliance with company policies, labor laws, and employment regulations.
• Maintain organized electronic filing systems for legal, operational, and HR documents

Executive Assistant – 30%

• Coordinate calendars and schedule appointments for the CEO, CFO and other leadership members, managing priorities and deadlines.
• Prepare and distribute professional correspondence, presentations, and reports for internal and external stakeholders.
• Arrange travel logistics and prepare accurate expense reports for executive leadership.
• Assist in meeting scheduling, including calendar coordination, reserving facilities, and coordinating catering services.
• Answer and screen telephone calls professionally; arrange conference calls as needed
• Welcome and assist visitors and vendors, ensuring a professional and friendly experience.
• Order and maintain office supplies.
• Provide support for special projects and perform additional duties as assigned to meet organizational needs.
• Support the Operations Manager by creating and managing work orders, and developing organized, up-to-date procedure binders to ensure efficient workflow and compliance with company standards.

• Bachelor’s degree in human resources management, business administration or related field is preferred
• 3+ years of HR experience; payroll and recruiting experience required. Executive support experience a plus.
• Proficient in HRIS platforms with strong expertise in ADP for payroll and HR data management.
• Strong Microsoft Excel/Office experience is required.
• Knowledge and experience with employment laws and HR compliance practices
• Strong communication and interpersonal skills with a customer service focus.
• Commitment to excellence and high standards.
• Strong organizational and problem-solving skills; able to manage multiple priorities and workflows.
• Ability to understand and follow written and verbal instructions
• Ability to function with a high level of professionalism with the ability to handle confidential information with integrity and discretion.
• Ability to work independently and collaboratively across teams
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgement with the ability to make timely and sound decisions
• Adaptable and collaborative team player with creativity and flexibility, able to thrive in changing priorities and approach challenges with enthusiasm and innovative solutions.
• Acute attention to detail.
• Demonstrated ability to plan and organize projects.

Preferred Qualifications:

• PHR or SHRM-CP certification (or working toward certification)
• Experience supporting payroll, benefits administration and onboarding
• Knowledge of FMLA, PFML, ADA, EEO, and other employment regulations
• Experience with employee engagement or training initiatives

• The expected salary for this position is between $65,000 - $80,000 annually, depending on experience, skills, qualifications.
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan with Company Match
• Paid Time Off, Personal Days, AND Birthday Holiday!
• Lifetime Membership Subsidy and Wellness Resources
• Life Insurance (Basic, Voluntary & AD&D)
• Short-Term & Long-Term Disability

Nextern is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences, and we are committed to fostering an inclusive and diverse workplace. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.