Human Resources Coordinator

PAR Western Line Contractors, LLC (dba QUES), a subsidiary of Quanta Services, Inc. (NYSE: PWR), is composed of some of the most highly qualified professionals experienced in all aspects of engineering, designing, asset management, and construction management for the electric utility and other industries. We are a highly mobile and flexible team with the ability to service every area and region within our customers’ area of operation. With over 700 employees and growing, we have thousands of years of combined electrical utility experience to draw from when committing to provide our clients with a wide range of utility services.

PAR Western Line Contractors, LLC is seeking an HR Coordinator to support the day-to-day operations of the Human Resources function as it transitions in-house. Reporting to the HR Director, the HR Coordinator is the first point of contact for employee and manager questions and provides administrative and coordination support across recruiting, onboarding, employee changes, benefits, leaves, payroll support, HRIS entry and record keeping. This role owns base recruiting for the company’s non-bargaining positions – posting requisitions, sourcing and screening candidates, scheduling interviews, and coordinating offers and pre-employment steps. The role supports employees in Rancho Cucamonga, Escondido and at project sites, and helps document processes and build the HR playbook.

Recruiting and Onboarding

• Partner with hiring managers and the HR Director to open requisitions for approved non-bargaining positions; prepare and post job descriptions in iCIMS and on external job boards, and keep postings current and compliant.
• Source and screen applicants: review resumes, conduct initial HR phone screens against the role requirements, and present qualified candidates to the hiring manager.
• Schedule and coordinate interviews, maintain timely communication with candidates throughout the process, and keep candidate status and dispositions current in iCIMS.
• Build and maintain pipeline requisitions in iCIMS by job family to support future openings.
• Follow up on inbound applicant inquiries from the company website careers form, log outreach in the shared tracker, and route candidates to the appropriate open role or sister Quanta company.
• Process IBEW hall dispatches and referral paperwork for craft hires, onboard craft employees, and redirect craft applicants who apply directly to the appropriate union hall or sister Quanta company.
• Represent PAR West at career fairs and trade-school events, maintain relationships with campus placement offices, and partner with Marketing on employer-branding content for the careers page and job boards.
• Coordinate with third-party staffing agencies and search firms as directed.
• Prepare offer letters for approval and, following a conditional offer, initiate and track pre-employment requirements in line with company policy and California.
• Coordinate new hire onboarding, including new hire paperwork and required California notices, Form I-9 and E-Verify completion within required timelines, HRIS (JD Edwards) entry, and scheduling of new hire and benefits orientation.
• Maintain recruiting records and report on open requisitions, applicant flow and time-to-fill.
• Administer iCIMS: requisition setup and workflow, job-board feeds, applicant-flow log, disposition hygiene, and user support for hiring managers.
• Gather market pay data and draft the salary range worksheet for each open requisition for HR Director/HR Business Partner review.

HR Operations and Administration

• Serve as the main HR contact for internal employee and external customer questions/concerns and partner with the HR Director, Payroll and Benefits to ensure solutions are provided in a timely and accurate manner.
• Process employee changes – new hires, transfers, pay and job classification changes, and terminations – in JDE and maintain personnel files and HR records.
• Maintain the employee roster and organization charts; run periodic reconciliations between JDE, payroll and benefits records and flag status discrepancies for correction.
• Process separations end to end: final pay coordination with Payroll, required notices (EDD, COBRA/Cal-COBRA, HIPP), system termination, and exit paperwork.
• Support leave of absence administration and tracking.
• Conduct benefits orientation and assist employees with enrollment and qualifying life-event changes.
• Assist with HR, Benefits and Payroll reports, audits and process improvements; respond to employment verifications.
• Respond to transactional payroll requests: pay-change entry, employment and wage verifications – and pull basic payroll and headcount reports in partnership with Payroll.
• Support compliance reporting, including EEO-1, the California Pay Data Report, and Quanta corporate HR data requests.
• Support employee relations matters by scheduling meetings, taking notes, maintaining investigation and disciplinary documentation and the disciplinary action log, and keeping warning templates current, as directed by the HR Director or HR Business Partner.
• Work closely with all departments to complete internal and external client-driven requests.
• Contribute to HR projects (handbook updates, compliance initiatives, training) as needed.
• Document HR processes and build standard operating procedures and checklists.
• Other duties as assigned.

QUALIFICATIONS:

• Experience with an applicant tracking system (iCIMS preferred) and an HRIS/ERP system (JD Edwards preferred).
• Working knowledge of federal and California employment law.
• Experience in a union/collective bargaining environment, or demonstrated ability to learn hall-referral (dispatch) hiring.
• Strong ability in using MS Office (Excel, PowerPoint and Outlook, in particular).
• Outstanding communication and interpersonal skills; comfortable working with field supervisors and foremen by phone and text as well as with corporate audiences.
• Strong organizational and time management skills, with the ability to manage multiple open requisitions and competing priorities.
• Ability to handle sensitive data with confidentiality.
• Ability to work independently, keep trackers current, and close loops without follow-up.
• Valid driver’s license and ability to travel to the Escondido shop, project sites and career fairs.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in Human Resources, Business or relevant discipline, or an equivalent combination of education and experience.
• 2+ years of experience as an HR coordinator or in a relevant human resources/administrative position; prior recruiting coordination or full-cycle recruiting experience for corporate or administrative roles strongly preferred.
• Preferred: experience in a construction, utility or union environment; aPHR, PHR or SHRM-CP certification.

TRAVEL REQUIREMENTS:

• Travels: Yes
• Percent of time: 10%
• Overnight required: Yes
• Typical travel: Escondido shop, project sites, and career fairs (e.g., Northwest Lineman College, 1–2 per quarter), including occasional overnight travel.

• Health Insurance: Medical, Dental, Vision Plans, Critical Illness, Accident 
• Flexible Spending Accounts/Health Savings Accounts 
• PWR Discounts (Flight Tickets, Amusement Park Tickets, Nike) 
• Group Discount (Pet Insurance, Auto Insurance, Home Insurance) 
• Retirement Savings Plan (401K) with company matching 
• Short & Long Term Disability 
• Supplemental Life and AD&D Insurance 
• Paid Holidays and Vacation

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.