The Role
Provides administrative support for human resources, office management, onboarding, payroll auditing, bookkeeping, records maintenance, scheduling, and clerical operations. Assists with HR programs, orientations, special projects, community events, and program planning while coordinating with school administrators and leadership. The role requires strong organization, communication, relationship management, collaboration, and proficiency with business technology applications. Local travel and occasional work outside standard hours may be required.
Summary Generated by Built In
Role and Responsibilities
Reporting to the Senior Vice President of Human Resources, the PSOE HR Assistant will be self-motivated and able to perform a variety of administrative functions related to Human Resources, employment, data entry, bookkeeping and clerical support. They will develop deep operational knowledge of office and HR management.
Responsibilities
Reporting to the Senior Vice President of Human Resources, the PSOE HR Assistant will be self-motivated and able to perform a variety of administrative functions related to Human Resources, employment, data entry, bookkeeping and clerical support. They will develop deep operational knowledge of office and HR management.
Responsibilities
Leadership:
- Contribute to a strong Human Resources and Network team. Serve on community committees, and seek participation and involvement in the community with direction from the Network team.
- Act as a liaison to the site based Operations Managers and other school administrators.
- Abide by all PSOE frameworks as approved by the CEO and as noted in the staff handbook.
- Assume all roles as delegated for a variety of administrative functions for the purpose of managing the Human Resources administrative workload more efficiently.
- Maintain ongoing, consistent communication with PSOE leadership as noted in the school’s leadership frameworks.
- Utilize effective systems as delegated to manage the office, troubleshoot problems, and regularly evaluate workflow components.
- Attend monthly Board Meetings, Network Events, and Community Events.
- Program planning and management
- Assist in the implementation of the organization's Human Resources programs and services.
- Contribute to the organization's mission and reflect the priorities of the school.
- Be prepared to assist in the planning, implementation, execution and evaluation of special projects.
Network planning and management
- Maintain general office management functions including mail, scheduling meetings, complete work orders, perform routine clerical/secretarial/receptionist functions such as typing, filing, photocopying, scanning, etc.
- Support the intake and onboarding of new staff.
- Be prepared to assist all staff with elements of orientation, organization, and Human Resources tasks.
- Participate in fundraising activities as appropriate.
- Ensure that sound auditing, bookkeeping, and accounting procedures are followed.
- Ability to audit payroll, reports, and reconcile network billing including credit card statements.
- Coordinate, maintain, and generate Human Resources-related files and records.
Qualifications and Education Requirements
The HR Assistant will be thoroughly committed to the PSOE mission. All candidates should have proven leadership, and relationship management experience. Concrete demonstrable experience and other qualifications include:
The HR Assistant will be thoroughly committed to the PSOE mission. All candidates should have proven leadership, and relationship management experience. Concrete demonstrable experience and other qualifications include:
- Associate’s degree or equivalent; track record of effective leadership; management and operational strategies that have taken an organization to the next stage of growth.
- Unwavering commitment to quality programs and data-driven production.
- Excellence in organizational management, with the ability to manage multiple tasks, and set and achieve strategic objectives.
- Strong written and verbal communication skills; a persuasive and passionate communicator with excellent interpersonal and multidisciplinary project skills.
- Ability to work effectively in collaboration with diverse groups of people.
- Passion, idealism, integrity, grit, positive attitude, mission-driven, and self-directed.
Preferred Skills
- Proficiency in modern business technology applications.
- Knowledge of leadership and management principles as they relate to non-profit/ voluntary organizations.
- Knowledge of current community challenges and opportunities relating to the mission of the organization.
Additional Notes
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to drive and/or commute; sit, use hands to handle or feel and talk or hear. The employee is frequently required to finger and reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel or crouch. The employee is occasionally required to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
WORKING CONDITIONS: The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. The Network team shares a co-work space. Local travel is expected. Working from an off-site location may be necessary. General work hours are from 8:30 a.m. - 4:30 p.m. Monday-Friday. Work hours may vary based on School/Network events.
This job description in no way states or implies that these are the only duties to be performed by this employee. Paramount Employees will be required to follow any other instructions and to perform any other related duties as assigned by the the Senior VP of Human Resouces or appropriate administrator. Paramount Schools of Excellence reserve the right to update, revise or change this job description and related duties at any time.
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to drive and/or commute; sit, use hands to handle or feel and talk or hear. The employee is frequently required to finger and reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel or crouch. The employee is occasionally required to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
WORKING CONDITIONS: The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. The Network team shares a co-work space. Local travel is expected. Working from an off-site location may be necessary. General work hours are from 8:30 a.m. - 4:30 p.m. Monday-Friday. Work hours may vary based on School/Network events.
This job description in no way states or implies that these are the only duties to be performed by this employee. Paramount Employees will be required to follow any other instructions and to perform any other related duties as assigned by the the Senior VP of Human Resouces or appropriate administrator. Paramount Schools of Excellence reserve the right to update, revise or change this job description and related duties at any time.
Skills Required
- Associate's degree or equivalent
- Proven leadership experience
- Relationship management experience
- Experience with organizational management and handling multiple tasks
- Strong written and verbal communication skills
- Ability to collaborate effectively with diverse groups
- Commitment to quality programs and data-driven production
- Proficiency in modern business technology applications
- Knowledge of leadership and management principles in nonprofit or voluntary organizations
- Knowledge of community challenges and opportunities related to the organization's mission
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The Company
What We Do
Paramount Schools of Excellence has three campuses located on Indianapolis’s east side that educate K-8 students in an innovative environment that instills high expectations for success. The schools are authorized by the Mayor as a part of the Office of Education Innovation. Paramount accomplishes its mission through an emphasis on rigorous academics, technology and the environment. Established in 2010, the schools are committed to inspire learning through an unparalleled academic approach and transform communities by changing lives.
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