Human Resources and Training Coordinator

HR & Training Generalist | Western Canada
 

We know that you can work anywhere. However, working at Circle K is the start of something great!

Join a global family of 130,000 people in over 16,000 stores and 25 countries to make our customers lives a little bit easier every day. We set ourselves apart by our culture of pride: pride in our people and their development, pride in serving others, what we've built and what we are striving to achieve. No matter where you come from or where you are heading in your career, there is a place for you to grow at Circle K. When you grow, we grow - together.
Summary
We are currently looking for an HR and Training Generalist to join our Western Canada HR team. Reporting to the Director, Human Resources this role will support Human Resource operations including the management and administration of the day-to-day departmental workflow, administrative activities, recruitment and onboarding, maintenance of the HRIS, employee files, benefit and pension administration and all employee documentation. This role will also support the training team by scheduling online learning, pulling and maintaining training reports and documentation, and other duties as required.

Key Responsibilities and Accountabilities

Human Resources

• HRIS (Workday) Administration: Data maintenance, auditing data, ensuring all employee records are accurate, creation of all reports as required.
• Liaise with the payroll department, ensuring excellent flow of information during hires, terms, transfers, promotions etc.
• Provide assistance and advice to management and employees on benefits, pension and act as a liaison with carriers.
• Coordinate all Short-Term and Long-Term Disability claims in conjunction with the insurance carrier.
• Responsible for posting open roles, prescreening candidates, and organizing interviews with hiring managers.
• Preparation of all employment letters & new hire packages.
• Assist with consultation and interpretation of company HR policies and practices, labour legislation to employees.
• Assist with the investigation of Human Rights complaints (as required).
• Assist with the WCB process and follow-up with field/operations to obtain necessary documentation to manage claims.
• Assist with the Performance Evaluation Process
• Prepare all correspondence: memos, letters, reports etc.
• Respond to routine enquiries via phone, e-mail or in person
• Provides administrative support to the Director, Human Resources  
• Perform other related duties, as assigned, that are in accordance with the job responsibilities or as required for the departmental and corporate objectives.

Training

• Training administration: Training record maintenance, scheduling and providing general support to ensure the smooth functioning of training operations and initiatives.
• Monitor training programs and manuals to ensure that they are effective and up to date, making edits as required.
• Schedule training sessions and manage online course enrolment in Workday.
• Development of reports and KRA’s to measure and report training results.
• Other duties as required.   

Profile Requirements

• 2 - 4 years human resources experience
• Diploma and/or Bachelor’s degree in Business, Human Resources, or relevant experience.
• Strong computer skills with intermediate to advanced ability in MS Office applications and various databases. 
• Experience or knowledge of working in an organizational HRIS.
• High integrity and demonstrated ability to deal professionally with confidential information and sensitive issues. 
• Ability to adapt to change and shifting priorities.
• Excellent oral and written communication skills.

Circle K values diversity in the workplace and is committed to employment equity by encouraging applications from the following designated groups: women, aboriginal peoples, persons with disabilities and members of visible minorities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Couche-Tard/Circle K values diversity and inclusion and aims to create a safe, accessible and rewarding workplace that showcases the unique contribution of our employees to the success of our business. As an employer, we are committed to employment equity, we encourage a wide variety of applications to ensure that we have a diverse workforce that is representative of the customers and the communities we serve. Accommodations are available upon request for applicants who participate in all aspects of the selection process.