The Human Resources and Business Operations Assistant plays a critical role for both departments, serving as administrative support to both teams and supporting their functional areas of responsibility.
This role is required to be onsite in the Boston office for a minimum of four (4) days per week with the understanding that additional days may be required based on business needs. In office days are set as Monday-Thursday with Fridays being an optional remote day.
Responsibilities:
- Provide daily administrative support to the Chief Administrative and Human Resources Officer and Chief Financial Officer including but not limited to meeting management, calendaring and travel.
- Provide general administrative assistance for the Human Resources and Operations departments, including but not limited to meeting management, calendaring, document edits, expense reimbursements, and AMEX balancing.
- Process department invoices in Chrome River.
- Assist with contract review process management.
- Assist in maintaining relevant employee information in the firm’s Human Resources systems.
- Maintain personnel records and filing systems.
- Process Human Resources transactions accurately and in a timely manner.
- Assist with onboarding new employees.
- Serve as a primary point of contact for employment verifications.
- Respond to routine questions on Human Resources policies and procedures.
- Respond to Human Resources and Operations-related internal and external inquiries or requests as needed and triage to appropriate Human Resources or Operations personnel.
- Send out weekly firm-wide communications related to new hires and departures.
- Maintain the Human Resources and Business Operations webpages on the Foley Hoag intranet.
- Assist with the coordination of firm-sponsored engagement and operational events.
- Assist in the coordination of Human Resources-sponsored training.
- Perform other duties as assigned.
Qualifications:
- Bachelor’s Degree.
- 1-2 years of experience working in a professional services environment; HR experience preferred.
- Ability to leverage standard business technology such as Microsoft Office Suite (Word, Excel, PowerPoint, and Teams), Rendezvous, and other firm applications.
- Strong oral and written communication skills.
- Motivated self-starter with excellent time management and organizational skills who has a sense of urgency and takes pride in delivering high-quality administrative support.
- Ability to multitask and take directions from multiple people.
- Ability to work effectively under pressure in a fast-paced, deadline-driven environment while maintaining composure and balancing priorities.
- Ability to defuse conflicts and resolve service issues.
- Ability to maintain discretion and confidentiality at all times.
- Service-oriented mindset with a commitment to providing exceptional customer service.
- An appreciation for Foley Hoag’s values and commitment to diversity, equity, and inclusion.
- Flexibility to work overtime.
- Ability to lift and carry 10 lbs.
Compensation range is $57,600 to $72,100 commensurate with related experience and qualification. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting.
Terms and Conditions | By submitting this application, I acknowledge receipt of and agree to the terms of Foley Hoag's Privacy Statement. I certify that answers given herein are true and complete to the best of my knowledge. In the event of employment, I understand that false or misleading information given in my application constitutes grounds for immediate termination. I hereby authorize Foley Hoag LLP to investigate the information on this application, my references, work record, education and other matters related to my suitability for employment. Furthermore, I understand that just as I am free to resign at any time, Foley Hoag LLP reserves the right to terminate my employment at any time and for any reason. I understand that no representative of Foley Hoag LLP has the authority to make assurances to the contrary. Foley Hoag LLP uses Greenhouse as a platform for our recruiting and hiring activities. Greenhouse may collect and use personal data that I provide, after anonymizing the data, to train their AI large language models. By applying to Foley Hoag LLP, I consent to Greenhouse’s use of my data in this manner.
Accessibility | Foley Hoag is committed to affording equal access to job opportunities to qualified applicants with disabilities. Individuals with a disability who require accommodation or assistance in the job application process for a posted position may contact [email protected]. This information will be treated as confidential and used only for the purpose of determining an appropriate accommodation for the interview process.
Foley Hoag LLP is an equal opportunity employer. This means that Foley Hoag LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, gender identity, age, marital or domestic partner/civil union status, military service, or veteran status, disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
We do not pay search firm or agency fees when speculative and unsolicited candidate profiles are submitted. Please be advised that at this time we are not considering new agreements with search firms/agencies not currently on our preferred supplier list for Business Services Professionals recruitment.
Skills Required
- Bachelor's degree
- 1-2 years of experience working in a professional services environment
- Human Resources experience
- Ability to use Microsoft Office Suite, including Word, Excel, PowerPoint, and Teams
- Ability to use Rendezvous and other firm applications
- Strong oral and written communication skills
- Strong time management and organizational skills
- Ability to multitask and follow directions from multiple people
- Ability to work under pressure in a fast-paced, deadline-driven environment
- Ability to defuse conflicts and resolve service issues
- Ability to maintain discretion and confidentiality
- Service-oriented mindset and commitment to exceptional customer service
- Flexibility to work overtime
- Ability to lift and carry 10 pounds
What We Do
Foley Hoag is an award-winning, mid-sized, international law firm that focuses on innovative industries and high-stakes litigation. The diverse backgrounds, perspectives and experiences of our lawyers and business services professionals contribute to the exceptional service we deliver to clients. We have offices in Boston, Denver, New York, Paris and Washington, D.C. For more information, visit www.foleyhoag.com.
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