Here at Wilson Language Training, we are committed to working together for our mission to achieve literacy for all. We believe literacy is a fundamental right and should be attainable for all people. We strive to reflect this belief in our work.
The success of our team members is no less paramount. We’re dedicated to ensuring that every Wilson employee experiences truly satisfying professional development while feeling inspired to bring their authentic selves to work.
Wilson Language Training is recruiting for a temporary Human Resources Administrator position. This temporary assignment requires regular in-office attendance and is expected to continue through the end of 2026.
Job Summary:
The Human Resources Administrator provides administrative support for HR operations and employee lifecycle activities. This role is responsible for maintaining employee records, supporting onboarding and offboarding processes, assisting with benefits administration, ensuring compliance with company policies, and providing excellent customer service to employees and managers.
Essential Job Functions:
Employee Records & HR Administration- Maintain accurate and confidential employee personnel files and HR records.
Process employee status changes, including hires, promotions, transfers, salary changes, and terminations. - Prepare employment-related documents, letters, and reports.
- Ensure HR data is accurately entered and maintained in the HRIS.
- Respond to employee inquiries regarding HR policies, procedures, and programs.
- Handles employment-related inquiries from employees and managers, referring complex and/or sensitive matters to the appropriate staff.
- Responsible for employee hospitality program
- Reviews, tracks, and documents compliance with mandatory and non-mandatory training.
- Coordinate new hire onboarding activities, including paperwork completion and orientation scheduling.
- Conduct employment eligibility verification, background checks and maintain I-9 documentation.
- Facilitate employee offboarding, including exit documentation and system access notifications.
- Coordinate equipment returns and final employment processing as needed.
- Assist employees with benefit enrollment and changes.
- Support annual open enrollment activities.
- Assist with timekeeping and payroll-related inquiries.
- Ensure employee data changes are communicated accurately and timely for payroll processing.
- Support payroll audits and reporting as needed.
- Maintain compliance with federal, state, and local employment laws.
- Assist with HR audits and record retention requirements.
- Prepare routine HR metrics and reports.
- Support policy administration and employee communications.
- Coordinate interview scheduling and candidate communications.
- Assist with job postings and applicant tracking activities.
- Support pre-employment screening and background check processes.
Additional Job Functions
- Understand and display WLT’s values
- Performs other duties and projects assigned.
Minimum Requirements
Skills:
- Excellent verbal and written communication skills.
- Passion for building positive relationships and fostering a collaborative work environment.
- Highly collaborative and customer centric
- Excellent organizational skills and attention to detail; proven ability to prioritize tasks, adapt to a fast-paced environment.
- Demonstrates confidence in capabilities.
- Demonstrates self-initiative with the ability to solve problems and answer questions independently but also understands when and how to elevate matters to the appropriate management level.
- Ability to act with integrity, professionalism, and confidentiality.
- Solid professionalism and an eye on continuous improvement.
- Proficient with Microsoft Office Suite – advanced of Excel and PowerPoint preferred.
- Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems; experience with ADP Workforce Now preferred.
Education or Certification:
- Associate’s degree in human resources, Business Administration or equivalent job experience
Experience
- Experience: 2-4 years of administrative experience, preferably in Human Resources.
- Experience working with an organization with multi-state compliance requirements preferred.
Wilson has identified the anticipated pay range for this role based on the many factors that we consider in defining compensation levels for our roles, including market data, and internal equity considerations. Actual pay, and allocation between base and any target discretionary bonus, will vary based on geographic location, education, work experience, skills, market data, and internal equity considerations.
Anticipated Pay Range: $25 to $29 per hour
Wilson Language Training is an Equal Opportunity, Drug-Free Employer Committed to Diversity in the Workplace.
Skills Required
- Excellent verbal and written communication skills
- Collaborative, customer-centric approach and ability to build positive relationships
- Strong organizational skills, attention to detail, and ability to prioritize in a fast-paced environment
- Ability to act with integrity, professionalism, and maintain confidentiality
- Proficient with Microsoft Office Suite
- Advanced Excel and PowerPoint skills
- Proficiency with or ability to quickly learn the organization's HRIS and talent management systems
- Experience with ADP Workforce Now
- Associate's degree in Human Resources, Business Administration, or equivalent job experience
- 2-4 years of administrative experience, preferably in Human Resources
- Experience with multi-state compliance requirements
What We Do
Wilson Language Training is a pioneer in the science of reading and a leading provider of evidence-based Structured Literacy curricula. Founded in 1985, the company empowers educators and students through multi-tiered reading systems and professional learning, offering specialized programs like Fundations, Just Words, and the Wilson Reading System to help learners of all ages become fluent, independent readers.
