HR Admin Assistant
Essential Duties and Responsibilities:
This position is responsible for the following: Other duties may be assigned.
First point of contact to greet visitors, applicants, answer telephones, provide information to visitor/caller when appropriate, direct to appropriate HR personnel and/or take messages when necessary. Coordinate department meetings and schedules; ensure smooth office operations.
Examine employee files to answer inquiries related to personnel data and provide information for personnel actions, as well as locating and attaching appropriate files to incoming correspondence requiring replies. Assist with preparation of papers and presentations for the assigned Manager.
Review and evaluate mail to identify those items requiring priority attention from the team.
Assist with maintaining employee records in all databases.
Support the onboarding process, including assisting new hire with pre-employment and post hire requirements and ensuring required documentation is completed and maintained.
Completing tasks assigned to support the Human Resources functions.
Independently respond to letters and general correspondence of a routine nature.
Make copies of correspondence or other printed material as requested. Coordinate purchasing of office supplies, etc. with all department heads (distribute office supplies as needed).
Required Education & Experience:
Associate’s degree in business administration and/or equivalent work experience.
One (1) to three (3) or more years in HR or administrative support experience preferred.
Strong knowledge of MS Office, including Word, Excel, PowerPoint.
Working Conditions:
Must possess mobility to work in a standard office setting and use standard office equipment and be able to attend meetings at various sites within and away from office.
Strength to lift and carry materials weighing up to 20 pounds.
Vision to read printed materials and a computer screen, including the ability to look at a computer screen for at least eight hours each day.
Hearing and communicating in person and over the telephone
Regular exposure to all weather conditions, especially hot, humid and/or rainy weather, combined with regular work time indoors in environmentally controlled conditions.
Necessary Equipment Operation:
Copiers, scanners, computers, shredders, postage machines.
Special Skills:
Bilingual preferred (English/Spanish)
Excellent interpersonal and communication skills.
High performance and a strong team player.
Strong Organizational Skills (coordinating projects, setting priorities, meeting deadlines and following up on assignments).
Commitment to company values, policies and procedures and safety program.
It is the individual responsibility of every employee to maintain a current awareness and understanding of appropriate regulations, internal policies and procedures, and to comply fully with those regulations, policies and procedures.
The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as a comprehensive list of all responsibilities, duties, and skills required of assigned personnel.
*Descriptions followed by an asterisk indicate daily or more frequent responsibilities.
* An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Know Your Rights. If you’d like to view a copy of the company’s affirmative action plan or policy statement, please email: [email protected]. If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail: [email protected].
Skills Required
- Associate's degree in business administration or equivalent work experience.
- 1 to 3+ years HR or administrative support experience.
- Strong knowledge of MS Office (Word, Excel, PowerPoint).
- Ability to greet visitors, answer telephones, and direct inquiries professionally.
- Maintain and update employee records and HR databases.
- Support onboarding and ensure required documentation is completed and maintained.
- Prepare routine correspondence, papers, and presentations for managers.
- Coordinate department meetings, schedules, and office supplies procurement/distribution.
- Operate office equipment (copiers, scanners, computers, shredders, postage machines).
- Physical ability: lift/carry up to 20 pounds, read screens for extended periods, hear and communicate by phone and in person.
- Strong interpersonal, communication, and organizational skills.
- Commitment to company values, policies, procedures, and safety program.
- Bilingual (English/Spanish).
What We Do
Founded in 1948, Gulf Copper & Manufacturing Corporation, an employee-owned company, repairs and refurbishes marine vessels and offshore rigs and fabricates ancillary components. The company operates strategically located shipyards, drydocks and fabrication facilities along the U.S. Gulf Coast. Gulf Copper serves the oil and gas, marine transportation, refining, petrochemical markets in addition to the United States government.
