Human Resources Administration

Description

Position Title: Human Resources Administration
Position Type: Full-Time, Regular

Position Summary 

This position is responsible for overseeing all aspects of human resources operations for Nevada Orthopedic and Spine Center (NOSC). This position provides strategic and operational HR leadership while ensuring compliance with applicable federal and state employment laws, healthcare regulations, and organizational policies. They serve as a resource and advisor to leadership, managers, and employees on employee relations, recruitment, compensation, benefits, performance management, employee development, and workforce planning. This position promotes a positive workplace culture, consistent employment practices, employee accountability, and alignment with the organization's operational and patient care objectives.

Essential Duties and Responsibilities 

1. Human Resources Administration

• Oversee the daily operations and administration of the Human Resources Department.
• Develop, implement, and maintain HR policies, procedures, and employee handbook.
• Maintain accurate and confidential employee personnel files and HR records.
• Ensure compliance with federal, state, and local employment laws, including Nevada employment requirements.
• Maintain HR documentation, reporting, and personnel records in accordance with retention requirements.
• Develop and maintain standardized HR procedures across all practice locations.

2. Employee Relations and Performance Management

• Serve as the primary HR resource for employee concerns, workplace issues, and conflict resolution.
• Conduct and oversee workplace investigations, employee complaints, and disciplinary matters.
• Advise managers and supervisors on performance management, coaching, corrective action, and termination decisions.
• Develop and administer performance evaluation processes.
• Promote employee engagement, accountability, professionalism, and retention.
• Support management in addressing attendance, conduct, productivity, and workplace performance concerns.

3. Recruitment and Staffing

• Oversee recruitment, interviewing, selection, and onboarding processes.
• Partner with department managers and physician leadership to identify staffing needs.
• Coordinate background checks, pre-employment screenings, and required onboarding documentation.
• Monitor staffing levels, turnover, vacancies, and recruitment effectiveness.

4. Compensation and Benefits Administration

• Oversee employee compensation programs, salary structures, and wage reviews.
• Administer employee benefits programs, including medical, dental, vision, life, disability, and 401k retirement plans.
• Coordinate annual open enrollment and communicate benefit changes to employees.
• Administer leave administration, including FMLA, ADA accommodations, and other applicable protected leaves.
• Work with payroll to ensure accurate employee status, compensation, deductions, and employment changes.

5. Payroll and Timekeeping Oversight

• Oversee HR-related payroll functions and employee timekeeping processes.
• Ensure accurate processing of employee status changes, wage adjustments and deductions.
• Coordinate with payroll providers and internal departments to resolve payroll discrepancies.
• Monitor attendance, overtime, and timekeeping compliance.

6. Compliance and Risk Management

• Ensure compliance with applicable employment laws and regulations, including FLSA, FMLA, ADA, EEO, OSHA, and Nevada labor laws.
• Oversee required workplace training, employee acknowledgments, and compliance documentation.
• Coordinate workers' compensation claims and workplace injury reporting.
• Manage unemployment claims, employment verifications, and responses to applicable agency inquiries.
• Maintain required workplace policies, postings, and employee notices.
• Partner with leadership and legal counsel on employment-related risk management  matters.

7. Organizational Leadership and Strategic Support

• Prepare and analyze HR reports, including turnover, absenteeism, recruitment, staffing, and employee relations trends.
• Identify opportunities to improve HR processes, policies, and departmental efficiency.
• Support organizational changes, restructuring, and employee transitions.
• Promote consistent management practices and a professional, respectful workplace culture throughout all NOSC locations.

Qualifications 

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Minimum of five years of progressive Human Resources experience, preferably in a healthcare or medical practice environment.
• Previous experience managing employee relations, recruitment, benefits, payroll coordination, and HR compliance.
• Experience supporting a multi-department or multi-location organization preferred.
• Strong working knowledge of federal employment laws and Nevada labor regulations.
• Healthcare HR experience strongly preferred.
• PHR, SPHR, SHRM-CP, or SHRM-SCP certification preferred.

Knowledge, Skills and Abilities 

• Strong leadership, organizational, and interpersonal skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive employee matters with discretion.
• Strong investigative, analytical, and problem-solving abilities.
• Ability to interpret and apply employment laws, policies, and procedures.
• Proficiency in HRIS systems, payroll platforms, Microsoft Office, and related HR technology.
• Ability to manage competing priorities and meet deadlines in a fast-paced medical practice.
• Ability to work effectively with physicians, executives, department managers, clinical staff, and administrative personnel.

Working Conditions 

• Primarily office-based within a multi-location medical practice.
• May require travel between NOSC clinic locations.
• Must be available to address time-sensitive employee relations and operational matters.
• Regular interaction with employees, physicians, management, and external vendors.