Human Resource Specialist

Job Summary

Galapagos Federal Systems LLC is seeking a highly qualified, motivated, and experienced Human Resources Specialist L3 to join our team of dedicated professionals supporting the United States Space Force (USSF).

In this critical role, the Human Resources Specialist L3 will provide direct support to Government personnel leadership within System Delta 81 (SYD 81), assisting with the planning, coordination, execution, and administration of military, federal civilian, and contractor personnel management activities.

The successful candidate will possess extensive Department of Defense (DoD)/Department of War (DoW) personnel management experience, including expertise in military assignments, civilian personnel actions, onboarding, out-processing, promotions, and workforce administration. This position requires a thorough understanding of military and federal civilian personnel policies, procedures, and applicable USSF force-management directives.

The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to manage complex personnel actions while maintaining regulatory compliance, operational efficiency, and mission readiness.

Key Responsibilities

The Human Resources Specialist will:

• Provide direct administrative and operational support to the Government Personnel Director and Senior Personnel Officer in planning, coordinating, and managing personnel activities supporting USSF System Delta 81
• Assist in the development, preparation, review, coordination, and maintenance of military and federal civilian hiring, assignment, promotion, and personnel action packages
• Coordinate and administer onboarding, in-processing, out-processing, and personnel transition activities for military, federal civilian, and contractor personnel
• Support personnel management activities involving Active Duty, Reserve, National Guard, and federal civilian workforce populations
• Assist with military and civilian assignments, reassignment actions, personnel transfers, and other workforce management requirements
• Prepare, process, track, and maintain personnel documentation, administrative records, staffing packages, and associated correspondence in accordance with established Government procedures
• Monitor personnel actions throughout the approval and coordination process to ensure accuracy, completeness, timely processing, and compliance with applicable policies
• Maintain accurate personnel accountability records, staffing information, and workforce status reports to support organizational planning and leadership decision-making
• Coordinate with Government leadership, military personnel offices, civilian personnel offices, security representatives, and other stakeholders to resolve personnel-related issues and administrative requirements
• Support workforce planning and personnel readiness activities by identifying administrative discrepancies, tracking personnel requirements, and recommending process improvements
• Interpret and apply applicable DoD/DoW, Department of the Air Force (DAF), and USSF personnel policies, regulations, and force-management directives
• Assist in developing personnel briefings, status reports, correspondence, and decision-support materials for Government leadership
• Ensure the proper handling, safeguarding, and confidentiality of sensitive personnel information and records in accordance with applicable security and privacy requirements
• Identify opportunities to improve personnel management processes, administrative workflows, documentation accuracy, and overall operational efficiency

Skills and Experience

The Human Resources Specialist must have:

• Active Top Secret/Sensitive Compartmented Information (TS/SCI) security clearance
• 15+ years of relevant DoD/DoW experience, with extensive hands-on expertise in military and federal civilian personnel management
• Ability to travel up to 10% as required
• Demonstrated experience managing comprehensive personnel administration and workforce management activities at both the unit and headquarters levels
• Extensive knowledge of military personnel management processes involving Active Duty, Reserve, and National Guard personnel
• Demonstrated proficiency in federal civilian personnel administration, including assignments, onboarding, promotions, transfers, and out-processing procedures
• Experience preparing, coordinating, processing, and tracking military and civilian personnel action packages
• Strong understanding of DoD/DoW, DAF, and USSF personnel policies, administrative procedures, and force-management requirements
• Experience coordinating personnel actions with military personnel offices, civilian personnel offices, Government leadership, and other organizational stakeholders
• Ability to maintain accurate personnel records, monitor administrative actions, and ensure compliance with applicable regulations and established procedures
• Proficiency in preparing personnel documentation, administrative correspondence, workforce reports, and leadership briefings
• Ability to work effectively in a classified Government environment while safeguarding sensitive personnel information
• Ability to perform duties in a 100% on-site, in-office environment. Remote work may be authorized in accordance with applicable DoD/DoW guidelines and Government approval

Education and Certifications

The Human Resources Specialist must meet the following:

Required

• Bachelor’s Degree or equivalent BS/BA

Benefits

• Medical, dental, vision, disability, and life insurance
• Flexible Spending Accounts
• 401(k)
• PTO
• Paid Parental Leave
• Military Differential
• Tuition reimbursement
• Paid federal holidays

Security Clearance

Must be a U.S. Citizen. A high-level Department of War active security clearance is/may be required. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information.

Physical Requirements

Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen. The candidate must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner, and that may include lifting up to thirty pounds, as necessary.

Company Summary

Headquartered in Hawaii, Galapagos Federal Systems, LLC, is an SBA-Certified NHO-owned 8(a) Small Business specializing in global information technology solutions. We deliver professional services in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services.

Leveraging over 30 years of providing IT services to the federal & commercial market with projects found around the world, our team has innovative expertise in the development of a wide range of technological solutions. Galapagos Federal Systems, LLC is an equal opportunity employer.

Our service commitment is simple - "Quality IT Solutions... On Time & On Budget."

Company Employment Statement

Galapagos Federal Systems, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing as positions, functions, and qualifications may vary depending on business needs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Galapagos Federal Systems, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.