Human Resource Administrative Assistant

Description

The Human Resources Administrative Assistant provides administrative and operational support to the Human

Resources function. This role is primarily responsible for executing and maintaining core HR processes including

onboarding, employee records, benefits administration, and HRIS data accuracy. The position ensures a consistent,

compliant, and efficient employee experience by supporting transactional HR operations and process coordination.

The ideal candidate is highly organized, detail-oriented, trustworthy, and capable of handling sensitive information

with the highest degree of confidentiality, discretion, integrity, and professionalism.

Primary Duties and Responsibilities:

• Maintains accurate employee records and HRIS data, ensuring integrity, confidentiality, regulatory and

general compliance; performs periodic audits to ensure documentation completeness.

• Serve as first point of contact for employee inquiries; escalate complex issues appropriately.

• Maintains the integrity, security, and confidentiality of all Human Resources records, employee

information, personnel matters, investigations, compensation data, leadership discussions, and other

sensitive or confidential organizational information.

• Coordinate HR processes, documentation, and calendars to ensure consistency and efficiency.

• Ensure complete compliance tracking and maintain required reporting deadlines.

• Identifies process gaps and recommends improvements to increase efficiency, accuracy, and scalability of

HR operations.

• Supports Finance with payroll data collection and employee payroll inquiries.

• Acts as a liaison between the organization and external benefits providers and vendors.

• Assists with open enrollment activites and benefit administration.

• Handle recruiting logistics including job postings, candidate communication, interview scheduling, and

applicant tracking.

• Facilitate onboarding and offboarding processes, including documentation, system needs, and employee

experience.

• Leads coordination and execution of employee engagement and community initiatives, reinforcing

company culture and engagement.

• Maintains office supplies, breakroom and conference room inventory, vending supplies, and other

general office administrative responsibilities to ensure an organized and efficient workplace.

• Consistently delivers a world-class customer experience to internal customers through responsive

communication, proactive support, professionalism, and a commitment to exceeding service

expectations.

Required Skills/Abilities:

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact,

professionalism, and diplomacy

• Ability to execute sound judgment within established policies and procedures• Maintains composure and professionalism in challenging and high-stress situations

• Identifies issues proactively and escalates appropriately

• Demonstrates strong follow-through and attention to detail while effectively managing multiple projects,

priorities, and deadlines with a high degree of accuracy and consistency

• Strong professional communication skills across employees, leadership, candidates, and external partners

• Strong customer service skills

• Enthusiastic and positive attitude

• Enthusiasm for the company and its vision, demonstrating alignment with company culture and values

• Ability to self-motivate

Qualifications and Experience:

• High school diploma or equivalent required.

• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field preferred.

• 1-3 years of administrative or HR support experience preferred.

• Proficiency with Microsoft Office Suite.

• Experience with human resource information system (HRIS) preferred.

• Strong organizational and time management skills.

• Excellent verbal and written communication skills.

• Ability to prioritize tasks and manage multiple responsibilities simultaneously.

• Strong attention to detail and accuracy.

Work Conditions:

• Prolonged periods of sitting at a desk and working on a computer

• Must be able to lift 15 pounds at times