HR Specialist

JOB TITLE: HR Specialist

LOCATION: Jakarta, hybrid 

CONTRACT TYPE: Permanent, full-time

REPORTING TO: People & Culture Manager
PURPOSE OF THE ROLE

The HR Specialist will take ownership of employee records, data management, policy implementation, and visa administration ensuring they are executed with professionalism, precision, and continuous improvement. 

The role will also play a key part in strengthening our internal HR systems and workflows, working closely with the People & Culture Manager to maintain high operational standards across all entities and ensure compliance with local and international employment regulations. 
KEY RESPONSIBILITIES

• Draft and manage employment contracts, letters, and HR records. 

• Stay up to date with changes in labour laws, immigration regulations, and statutory requirements, ensuring HR practices and documentation remain compliant across all entities. 

• Maintain secure, confidential employee files. 
• Manage administrative aspects of onboarding, offboarding, and employee lifecycle events across all entities (e.g., performance management, disciplinary matters). 
• Provide accurate and timely responses to employee HR queries, serving as the first point of contact for HR-related matters. 
• Provide guidance on local HR best practices and compliance considerations. 
• Coordinate and oversee visa and health insurance applications, renewals, and cancellations in line with government regulations and timelines. 
• Manage BPJS Kesehatan & BPJS Ketenagakerjaan registrations, updates, and ensure compliance with current regulations. 
• Maintain accurate employee data in HR Information Systems and generate routine or ad hoc reports. 
• Oversee attendance and leave tracking, and support payroll input preparation as needed. 
• Support audits and internal compliance reviews. 
• Support the continuous improvement of HR administrative processes and policies. 
• Assist in drafting and disseminating internal HR communications and calendar events (e.g., policy updates, key HR dates). 
• Support the People & Culture Manager with planning initiatives related to systems, policy reviews, and employee experience programs. 
• Support ad hoc HR and operational projects, including vendor coordination, procurement of office supplies, and general administrative or facilities-related matters. 

QUALIFICATIONS

• Bachelor's degree in Human Resources, Psychology, Law, or a related discipline.
• Minimum 3-5 years' experience in HR operations or generalist roles.
• Good command of English (written and spoken).
• Strong knowledge of employment law, immigration requirements, and statutory compliance.
• Proven experience in managing employee records, HR documentation, and HR systems (HRIS); hands-on experience in BPJS administration (Kesehatan and Ketenagakerjaan) is preferred.
• Familiar with onboarding, offboarding, payroll support, and employee lifecycle processes.
• High attention to detail with strong administrative and data management skills.
• Able to handle confidential information with professionalism and discretion.
• Strong communication skills with the ability to act as a first point of contact for HR matters.

WHY JOIN US?

Be part of a global, growing organisation with exposure across multiple markets.
Work in a collaborative, multicultural environment.
Opportunity for career growth as the organisation expands.

ABOUT ACORN STRATEGY

Voted Large Agency of the Year and winner of multiple international awards, Acorn Strategy is a full-service communications consultancy with offices in Dubai, Abu Dhabi, Melbourne, Perth, and London, and an ever-expanding client roster. We are an integrated marketing, public relations, and digital consultancy that delivers sharp, agile, and creative strategies to help grow our clients’ business.

OUR CULTURE

We understand that our success depends on recruiting and retaining the highest quality individuals. We have created an environment for people to grow and learn through a culture that empowers creativity, innovation, and professionalism. The core values we live by are collaboration, agility, bravery, curiosity, and growth.

OUR PEOPLE

Over the years we have come to realise that although each of our team members are unique, we each share a series of personal traits that have successfully linked us culturally as a team and as an agency at large. 

ACORN STRATEGY is an Equal Opportunity Employer. We are dedicated to creating and building a respectful and empowering environment. We aim to create an inclusive workplace that supports our diversity and increases our potential to produce work that better represents and resonates with the world around us.