Are you an experienced HR professional with a passion for payroll, HR operations, and delivering a great employee experience?
We are looking for a detail-oriented and proactive HR Payroll & Operations Specialist to join our HR team on a 12-month contract. This role will be responsible for supporting end-to-end payroll administration, HR operations, employee lifecycle activities, and compliance across Singapore and Malaysia.
What You'll Be Doing
Payroll & Benefits Administration
Manage end-to-end payroll administration, leave management, taxation matters, and statutory contributions for Singapore.
Support payroll administration for Malaysia and coordinate with relevant vendors and stakeholders.
Administer employee benefits and claims.
Perform payroll ledger reconciliation and bonus accrual validation.
Serve as a key point of contact for employee queries relating to payroll, benefits, and HR policies.
HR Operations & Employee Lifecycle
Support the full employee lifecycle from onboarding to offboarding.
Maintain employee records and ensure timely updates within HR systems.
Prepare employment-related documentation, letters, and HR-related invoices.
Partner with internal stakeholders to deliver a positive employee experience.
HR Systems & Data Management
Maintain employee data and HR documentation with a high level of accuracy.
Support HR data migration, system updates, and database maintenance.
Ensure proper records retention and HR governance standards are met.
Governance & Compliance
Support compliance with employment laws, payroll regulations, and internal policies.
Assist with audits and maintenance of statutory records.
Support HR reporting, surveys, and operational analytics.
Team & Administrative Support
Support employee engagement and culture initiatives.
Provide backup support for office administration activities when required.
Participate in HR projects and other ad-hoc assignments.
What We're Looking For
Skills & Attributes
Meticulous with exceptional attention to detail and numerical accuracy.
Strong organizational and time management skills.
Able to handle confidential employee information with professionalism and discretion.
Collaborative team player with a hands-on and adaptable approach.
Customer-focused mindset with strong communication and stakeholder management skills.
Willing to provide support across broader HR and office administration activities when required.
Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related field.
Minimum 3 years of experience in Payroll and HR Operations.
Proven experience managing end-to-end Singapore payroll, including CPF contributions, taxation matters, and statutory compliance.
Experience supporting Malaysia payroll is highly preferred.
Strong understanding of Singapore employment legislation and payroll regulations.
Knowledge of Malaysia employment laws and payroll regulations would be advantageous.
Hands-on experience with HRIS and payroll systems.
Proficiency in Microsoft Office and/or Google Workspace.
All your information will be kept confidential according to EEO guidelines.
Skills Required
- Diploma or Bachelor's Degree in Human Resources, Business Administration, or related field
- Minimum 3 years of experience in Payroll and HR Operations
- Proven experience managing end-to-end Singapore payroll, including CPF contributions, taxation matters, and statutory compliance
- Experience supporting Malaysia payroll
- Strong understanding of Singapore employment legislation and payroll regulations
- Knowledge of Malaysia employment laws and payroll regulations
- Hands-on experience with HRIS and payroll systems
- Proficiency in Microsoft Office and/or Google Workspace
- Meticulous with exceptional attention to detail and numerical accuracy
- Strong organizational and time management skills
- Ability to handle confidential employee information with professionalism and discretion
- Collaborative team player with a hands-on and adaptable approach
- Customer-focused mindset with strong communication and stakeholder management skills
- Willingness to provide support across broader HR and office administration activities when required
What We Do
PILMICO FOODS CORPORATION, the food and agribusiness subsidiary of Aboitiz Equity Ventures, is considered as one of the largest flour milling companies in the Philippines. We are primarily engaged in the manufacture of wheat flour and wheat by-products and have been ranked among the top three domestic flour producers in terms of sales. We import both soft and hard wheat, the primary raw material for our products, from the United States and Canada. All our flour products are fortified with Vitamin A and Iron, and certified with Halal and Sangkap Pinoy seal. Through our Research and Training facilities located in Luzon and Mindanao, we also offer technical services and bakery trainings to meet the needs of our stakeholders. Our products are distributed all over Philippines through distributors and dealers. We have also expanded the reach of our flour products to the ASEAN region, exporting to countries like: Vietnam, Thailand, Malaysia, Myanmar and Hongkong. True to our brand promise of being Partners for Growth, we advance our business and communities by providing business solutions and building partnerships for growth
