The Role
Oversee full-lifecycle US HR operations, including onboarding, offboarding, HRIS records, benefits, 401(k), payroll coordination, tax compliance, employee relations, investigations, and labor-law compliance. Partner with leadership, manage HR vendors and policies, administer compensation and incentives, and ensure accurate employment documentation and regulatory filings.
Summary Generated by Built In
This is a remote position.
MaxVal US HR Manager will be responsible for overseeing full-lifecycle US HR operations, employee relations, compliance, benefits administration, payroll coordination, and talent management.
Roles and Responsibilities:
Overall responsibility for leading and managing US HR operations at MaxVal, ensuring alignment with US federal and state labor laws, corporate policies, and business objectives. Act as a strategic partner to US leadership and teams, driving efficiency, employee engagement, and operational compliance.
US HR Operations, Onboarding and Offboarding:
Overall responsibility for leading and managing US HR operations at MaxVal, ensuring alignment with US federal and state labor laws, corporate policies, and business objectives. Act as a strategic partner to US leadership and teams, driving efficiency, employee engagement, and operational compliance.
US HR Operations, Onboarding and Offboarding:
- Joining Formalities and Onboarding: Manage seamless end-to-end joining processes and orientation programs for all US employees. Handle Form I-9 verification, E-Verify, background checks, and state/federal tax setup (W-4, state tax withholding forms).
- Exit Management and Terminations: Oversee resignations, involuntary terminations, conduct exit interviews, process final paychecks in accordance with state laws, manage COBRA administration, and handle property retrieval.
- HRIS and Records Management: Maintain accurate employee databases, documents, and records while ensuring compliance with US data privacy standards and labor record retention requirements.
Compensation, Benefits and Payroll Coordination:
- US Benefits and Insurance Administration: Manage US health, dental, vision, life, and disability insurance programs. Coordinate annual open enrollment, vendor relations, and employee queries.
- 401(K) Retirement Plan: Administer the 401(k) plan, including employee enrollments, employer matching, compliance testing, reporting, and employee education programs.
- Salaries, Bonuses and Commissions: Oversee US payroll processing inputs, salary administration, bonus payout structures, and sales incentive/commission calculations in coordination with the Finance team.
- Tax Compliance: Ensure proper handling and distribution of year-end US tax forms (W-2s, 1099s, Form 1095-C) and maintain alignment with federal/state tax requirements.
Employee Relations & Legal Compliance:
- Employee Relations: Serve as a trusted advisor to managers and employees, resolving workplace conflicts, grievances, performance issues, and conducting impartial investigations when necessary.
- US Labor Law Compliance: Maintain strict compliance with US federal and state employment laws (FLSA, FMLA, ADA, EEO, OSHA, Worker's Compensation) and update employee handbooks and policies accordingly.
Requirements and skills:
- Proven experience as a US HR Manager or Senior US HR Specialist (6–10 years experience in US HR operations).
- Hands-on experience with US benefits administration (Health, Dental, Vision, 401K, COBRA, FMLA).
- Strong knowledge of US payroll inputs, tax forms (W-4, W-2, 1099, 1095-C), commissions, bonus processing, and FLSA classifications.
- Solid experience managing joining formalities, onboarding, I-9 compliance, employee relations, resignations, and offboarding/terminations.
- Proficiency with US HRIS/Payroll tools and HRMS platforms (e.g., Zoho HRMS, ADP, Paylocity, BambooHR, Zoho HR) and MS Office/G-Suite.
- Bachelor’s or Master’s degree in HR, Business Administration, or related field; SHRM-CP, SHRM-SCP, or PHR certification is highly desirable.
Skills Required
- 6–10 years of experience in US HR operations as an HR Manager or Senior US HR Specialist
- Hands-on experience administering US health, dental, vision, 401(k), COBRA, and FMLA benefits
- Strong knowledge of US payroll inputs, W-4, W-2, 1099, and 1095-C tax forms, commissions, bonus processing, and FLSA classifications
- Experience managing onboarding, joining formalities, I-9 compliance, employee relations, resignations, offboarding, and terminations
- Proficiency with US HRIS, payroll tools, HRMS platforms, and Microsoft Office or Google Workspace
- Bachelor’s or master’s degree in HR, Business Administration, or a related field
- SHRM-CP, SHRM-SCP, or PHR certification
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The Company
What We Do
MaxVal Group, Inc. is an intellectual-property services and software company founded in 2004. It began as an IP services provider and developed technology-enabled internal applications that were later productized for clients. Today, MaxVal offers products and services supporting the full intellectual-property lifecycle, serving more than 650 clients with a workforce of over 730 IP and technology professionals focused on efficiency, innovation, and customer success.
