HR Manager (47987)

JOB GOALS:
The HR Manager leads the day-to-day operations of the Human Resources department with a focus on employee relations, performance management, onboarding, recruiting, policy enforcement, and organizational culture. This position plays a key role in implementing HR strategies and initiatives that support the district's mission, promote employee engagement, and ensure compliance with applicable employment laws and board policies.

REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential functions shown below.
This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to reflect the principal job elements accurately.)

ESSENTIAL JOB DUTIES:

• Manage and oversee recruitment processes including posting, screening, interviewing, and coordinating hiring decisions across departments.
• Facilitate onboarding, orientation, and integration of new employees into the AIMS workplace culture.
• Coordinate offboarding, including exit interviews, separation documentation, and return-of-property tracking.
• Develop and update HR policies, handbooks, and procedures in accordance with employment law, best practices, and board direction.
• Represent the organization in HR audits and regulatory compliance reporting.
• Maintain accurate and compliant personnel files and records.
• Monitor credentialing, TB clearance, and DOJ clearance tracking in coordination with school sites and Compliance personnel.
• Serve as the lead contact for employee relations issues, conflict resolution, and investigations into workplace concerns or misconduct.
• Advise supervisors and employees on performance management processes and tools.
• Guide and document progressive discipline procedures, partnering with legal counsel when necessary.
• Provide expert guidance on progressive discipline, ensuring legal compliance and collaboration with legal counsel as needed.
• Support initiatives that promote a positive and inclusive workplace culture aligned with AIMS’ mission and values.
• Deliver training and professional development opportunities to strengthen supervisor knowledge and HR compliance.
• Partner cross-functionally to improve the employee experience, support engagement efforts, and align HR practices with strategic goals.
• Coach supervisors on performance management tools, documentation practices, and feedback strategies.
• Analyze trends in employee relations and recommend data-informed improvements to policies and practices.
• Maintain digital records and required documentation in accordance with state and federal regulations.
• Collaborate with Compliance on classification questions, onboarding processes, contract accuracy, and extended work procedures.
• Provide coaching and training to supervisors on best practices in leadership, documentation, evaluations, and legal compliance.
• Oversee leave management (FMLA, CFRA, ADA, etc.), ensuring appropriate documentation, timelines, and communication.
• Collaborate with the Manager of Compensation and Benefits and the Risk and Benefits Coordinator to support benefits eligibility tracking, open enrollment preparation, and employee inquiries.
• Liaise with third-party benefits administrators to resolve employee issues and ensure accurate plan enrollment and updates.
• Partner with payroll and compliance teams to align HRIS records with benefits selections and employment status changes.
• Oversee routine audits of benefits data and HRIS records to ensure accuracy and regulatory compliance.
• Monitor HRIS workflows and employee lifecycle updates to ensure smooth transitions during onboarding, leave, and separation events.
• Support the configuration and maintenance of HRIS tools to reflect organizational structure, position control, and benefits logic.
• Ensure that HRIS data entries and workflows reflect timely changes to benefits status, compensation, or employment classification.
• Coordinate offboarding processes including exit interviews, separation notices, and return-of-property procedures.
• Lead or assist with HRIS workflows related to onboarding, benefits eligibility, and employee status updates.
• Analyze employee relations trends and recommend improvements to HR systems or policies.
• Represent AIMS in HR audits and employment-related compliance visits or reporting.
• Collaborate across departments to ensure positive employee experience and alignment with strategic HR goals.
• Perform all other duties as assigned.

QUALIFICATIONS:

• Bachelor’s degree in Human Resources, Business Administration, or related field (required)
• At least 3 years of progressive HR experience; experience in education preferred
• SHRM-CP, PHR, or related certification (preferred)

KNOWLEDGE AND ABILITIES:

• Strong knowledge of California employment law and HR best practices
• Demonstrated ability to build trust, navigate conflict, and maintain confidentiality
• Experience with HRIS systems and electronic recordkeeping
• Excellent written and verbal communication skills
• Ability to work independently, collaboratively, and across multiple departments
• Strong organizational and project management skills

PHYSICAL ACTIVITY REQUIREMENTS:
Minimum Work Position (Percentage of Time):
Standing: 15 Walking: 15 Sitting: 70
Minimum Body Movement (Frequency): 2
None (0) Limited (1) Occasional (2) Frequent (3) Very Frequent (4)

Lifting (lbs.): 50 Lifting: 2 Bending: 2
Pushing and/or Pulling Loads: 1 Reaching Overhead: 1 Kneeling or Squatting: 1
Climbing Ladders: 1 Climbing Stairs: 2
NON-DISCRIMINATION: AIMS College Prep Charter District does not discriminate on the basis of race, color, religion, gender, marital status, ancestry, political affiliation, age, sexual orientation, disability, medical condition, national origin, or mental or physical handicap in any of its policies or procedures related to admissions, employment, educational services, programs or activities.