HR & Executive Operations Specialist (3410)

HR & Executive Operations Specialist

Location: Memphis, TN
Salary: $45,000–$55,000/year (commensurate with experience)
Status: Full-time, Onsite

About Us:
We are an innovative charter school with a mission to provide exceptional education and a thriving workplace. We’re looking for a smart, proactive, and resourceful HR & Executive Operations Specialist to partner directly with our Chief Human Resources Officer (CHRO) in running a high-functioning, people-focused HR department.

If you enjoy variety, love being the right-hand to a senior leader, and have a knack for keeping things organized and moving forward, this role is for you.

What You’ll Do:

You will serve as the CHRO’s go-to person for HR operations, recruiting, and daily coordination. Your responsibilities will include:

• Daily partnership with CHRO: Start each day mapping priorities, action items, and deadlines.
• Recruiting coordination: Post roles, manage applicant flow, conduct initial screenings, schedule and sometimes lead interviews, and prepare offer letters.
• Onboarding & benefits administration: Facilitate new hire sessions, enroll employees in benefits, and ensure compliance with all required documentation.
• HR reporting & metrics: Generate reports in Paycom, track HR KPIs, and assist with data analysis.
• Payroll support: Review payroll runs in Paycom for accuracy, assist with corrections, and ensure compliance with all payroll processes.
• Document management: Maintain accurate and confidential employee files, track contracts, and manage sensitive correspondence.
• Communications: Draft letters, memos, and announcements — often using AI (Artificial Intelligence) tools to speed up and refine messaging.
• Executive support: Screen visitors, help manage scheduling, and proactively identify needs before they arise.

Why You’ll Love Working Here:

• You’ll work side-by-side with the CHRO and gain exposure to both strategic and operational HR work.
• You’ll have variety in your day — from hiring the right people to improving processes that keep our team running smoothly.
• You’ll be part of a mission-driven school making a real impact.
• Business casual environment with an emphasis on professional polish.

What We’re Looking For:

• Education:
  • Bachelor’s degree in Human Resources, Business Administration, or related field required.
  • HR certification (PHR, SHRM-CP, or higher) preferred — or a demonstrated commitment to earning one.
• Experience:
  • 2–4 years in HR, office management, or a combined HR/administrative support role.
  • Charter school or education environment experience a plus, not required.
• Skills:
  • Strong organizational skills and exceptional attention to detail.
  • Ability to handle confidential information with discretion.
  • Excellent written and verbal communication skills, with professional polish.
• Tech Comfort:
  • Familiarity with HRIS systems (Paycom experience preferred), Microsoft Office, and emerging AI (Artificial Intelligence) tools like ChatGPT.
• Presence & Demeanor:
  • Professional, approachable, and confident when interacting with leadership, employees, and visitors.
• Personality:
  • Proactive, solutions-oriented, calm under pressure, and positive in all interactions.