HR Coordinator

We’re looking for a Human Resources Coordinator who enjoys connecting with people, staying organized, and helping build strong teams. With a primary focus on high-volume recruitment and onboarding, this role will support hiring across our delivery and warehouse operations while assisting with day-to-day HR activities. As an HR Coordinator at Ecom, you’ll work closely with candidates, hiring managers, and operational teams to meet staffing needs and create a smooth candidate and employee experience.

Vacancy Status: This position is for an existing, open vacancy.

Reports To: Senior HR Genetalist

What you’ll be doing at Ecom?

1. High-Volume Recruitment

• Coordinate recruitment  based on business needs.
• Post job advertisements, review applications, conduct screening calls, and schedule interviews.
• Explain job responsibilities, compensation, schedules, and hiring requirements clearly to candidates.
• Proactively source candidates through job boards, referrals, and community outreach.
• Maintain consistent candidate follow-ups to keep recruitment moving and reduce drop-offs.
• Work closely with hiring managers to understand staffing priorities and provide timely hiring updates.

2. Onboarding & Candidate Coordination

• Coordinate onboarding from offer acceptance through readiness for the first day.
• Collect and review required documents, ensuring files are accurate and complete.
• Arrange pre-employment checks, assessments, and training with the relevant teams.
• Track onboarding progress and follow up on outstanding requirements.
• Coordinate start dates and employee setup with HR, payroll, and operations.
• Serve as a point of contact for candidates throughout the onboarding process.

3. HR Operations & Employee Support

• Maintain accurate employee records and documentation.
• Track policy acknowledgements and training completion.
• Respond to routine employee inquiries and escalate matters requiring further guidance.
• Assist with employee engagement initiatives and other HR activities.
• Handle employee and candidate information with confidentiality and discretion.

4. Recruitment Tracking & Reporting

• Maintain up-to-date recruitment pipelines and onboarding trackers.
• Prepare regular updates on applications, interviews, offers, hires, and pending start dates.
• Identify hiring delays, candidate withdrawals, and onboarding gaps, and flag them promptly.
• Support improvements to recruitment workflows, documentation, and the candidate experience.

We’d love to hear from you if you are someone who:

• Enjoys speaking with candidates, building relationships, and coordinating a busy hiring pipeline.
• Has 1–3 years of experience in recruitment, HR coordination, or a related role, preferably supporting high-volume hiring.
• Has a background in Human Resources, Business Administration, or a related field (preferred).
• Communicates clearly and confidently over the phone, by email, and in person.
• Can manage competing priorities, adapt to changing hiring needs, and follow through on deadlines.
• Is comfortable using Microsoft Office, recruitment platforms, and HR systems.
• Pays attention to detail, takes ownership, and handles confidential information responsibly.

A quick note to anyone considering this opportunity: You may not meet every single requirement listed, and that’s okay. We know great talent comes from different experiences and backgrounds. If you’re organized, proactive, and eager to grow your HR career, we encourage you to apply.

At Ecom Logistics, we invest in our people and their success. Along with opportunities for growth, learning and development, and competitive benefits, you’ll gain hands-on experience across recruitment and HR operations while contributing to a growing business. Your compensation will reflect your skills, experience, qualifications, and other job-related considerations.

Ecom Logistics is committed to creating an inclusive and accessible workplace. If you require accommodation at any stage of the recruitment process, please let us know—we’re happy to support you.