HR Coordinator & Office Manager

The world’s digital experiences run on something invisible: the infrastructure and software that keep them fast, reliable, and secure. At Gcore, you’ll help design and deliver that foundation for an AI-driven world. 

We’re a global provider of infrastructure and software solutions for AI, cloud, network, and security, powering everything from real-time communication and streaming to enterprise AI and secure web applications. With 210+ edge locations, 50+ cloud regions, and thousands of GPUs, your work here can reach users and businesses across the globe. 

You’ll collaborate with leading technology partners such as Intel, NVIDIA, Dell, and Equinix, and work on platforms that power digital products used around the world. Our vision is simple: to connect the world to AI, anywhere, anytime. 

Want to work on technology that goes beyond a single product or industry?  Join a global team of 550+ professionals building infrastructure and software that supports the entire digital ecosystem. 

We are currently looking for an HR Coordinator & Office Manager for our office in Belgrade.

What You’ll Do

HR tasks:

• Structuring and organizing HR-related documents (collection of pre-onboarding documents, preparation of employment contracts, addendums, etc.) according to labor law requirements;
• Provide support in onboarding, facilitate employee well-being, and ensure that the workplace is prepared for the first day;
• Participate in the optimization of HR everyday processes;
• Manage various HR queries and follow-up activities ad-hoc if needed;
• Ensure that the internal employee database is up-to-date and integrate information;
• Collaborate and mentor team members by sharing knowledge and working on new projects;
• Support the team in global HR projects that align with the global business strategy;
• Collaborate with payroll providers, tax advisors, and other external parties;
• Track if payroll data is integrated in an accurate way into the HRIS (salary increases, promotions, personal data changes, time-off, sick leave, etc.);
• Ensure that all payroll-related events are tracked in a proper way and on time in order to meet payroll submission deadlines;
• Provide accurate and timely support in relocation projects by collecting necessary documents and ensuring a timely and appropriate action;
• Manage relocations to Serbia from start to finish in collaboration with the company’s external providers;
• Ensure that residence and work permit renewals are handled on time;
• Conduct regular audits of HR data and processes to ensure compliance and accuracy;
• Support the HR manager in strategic HR projects, initiatives, and ad-hoc tasks;
• Assist with structuring and organising accounting-related documents, such as invoices, and help prepare them for further processing.

Office Management tasks:

• Oversee and support all administrative duties in the office and ensure that the office is operating smoothly;
• Manage office supplies inventory and place orders as necessary;
• Perform receptionist duties when needed: Greet visitors, answer and direct phone calls;
• Receive and sort incoming mail and deliveries, and manage outgoing mail;
• Develop office policies and procedures, and ensure they are implemented appropriately;
• Manage office budget;
• Identify opportunities for process and office management improvements, and design and implement new systems;
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports;
• Organize and budget team activities and company events in Serbia.

What We’re Looking For

• At least 3 years of experience in a similar role
• Bachelor’s degree in HR Management, Business Administration, or equivalent education
• Good knowledge of Serbian labor law, social security and payroll tax regulations
• Be fluent in English and Serbian
• Good knowledge of MS office tools and communication channels
• Ability to work in dynamic, fast-paced interbational company
• Be a self-starter with a proactive attitude and analytical approach in problem-solving
• Strong organization skills and a good sense of time management
• Team-orientated and open-minded for intercultural work experience

Benefits 

At Gcore, we want you to do your best work and enjoy the journey. Our benefits are designed to support your growth, well-being, and life beyond work: 

• Competitive compensation 
• Flexible working hours and hybrid or remote options, depending on your role 
• Work from anywhere in the world for up to 45 days per year 
• Private medical insurance for you and your family* 
• Extra paid vacation and sick leave days* 
• Support for life’s important moments and celebrations 
• Language courses to help you connect and grow 
• Modern, welcoming offices with snacks, drinks, and entertainment* 
• Team sports and social activities*  

*Benefits may vary depending on your location. 

Equal Opportunity Employer 

We provide equal opportunity to all applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity, gender expression, national origin, disability, or any other legally protected characteristics.