HR assistant/Office Manager

Benivo is disrupting a 32 billion dollar industry with technology and data. Our HR and Fintech solution is used by tech giants like Microsoft and Google, and large consulting firms like Wipro, CGI, and Kearney . Our mission is to transform the mobility industry with smart technology.

Are you enthusiastic and detail-oriented? Join us for an exciting part-time opportunity as an HR Assistant/Office Manager. Contribute to our dynamic team, make your mark, and enjoy a flexible work schedule that allows for a perfect balance of professional growth and personal flexibility!

Responsibilities and Qualifications:

New Employee Onboarding:

• Qualifications: Strong organizational and multitasking skills.
• Responsibilities: Efficiently coordinate the onboarding process for new employees, managing tasks such as paperwork processing and desk setup, collaborating with insurance providers to facilitate health insurance setup for new hires, etc. Strong organizational skills are vital for ensuring a smooth transition and positive initial experiences for new team members.

Employee Offboarding:

• Qualifications: Exceptional attention to detail.
• Responsibilities: Manage the offboarding process, paying close attention to detail when removing employee data from HR systems and coordinating with insurance providers. Attention to detail is crucial to ensure compliance and a respectful departure for existing employees.
  

Employee Records:

• Qualifications: Proficiency in MS Office Suite.
• Responsibilities: Utilize proficiency in MS Office Suite to update and maintain employees' data. This includes managing vacation balances and ensuring accurate data entry in HR systems (Hibob, Albus, AMG, Notion). Proficiency in these tools is essential for reliable employee records and streamlined HR processes.

Office Management:

• Qualifications: Strong organizational and multitasking skills.
• Responsibilities: Apply strong organizational and multitasking skills to procure and manage office supplies, handle inventory management, and coordinate repairs and replacements for office equipment. These skills contribute to a well-equipped and organized work environment, ensuring uninterrupted workflow and a comfortable workspace for the team.

Event Management:

• Qualifications: Exceptional communication and interpersonal skills.
• Responsibilities: Employ exceptional communication and interpersonal skills to organize team-building events, monthly birthday celebrations, farewells, and all-staff meetings. Effective communication is essential for fostering a positive work culture and strengthening team relationships.

Payments/Budget:

• Qualifications: Proficiency in MS Office Suite.
• Responsibilities: Leverage proficiency in MS Office Suite to organize weekly payments, manage invoices, and assist in annual budget management. This proficiency is crucial for maintaining accurate financial records and supporting effective budget planning.

Assets Management for ISO Processes:

• Qualifications: Attention to detail and process adherence.
• Responsibilities: Oversee assets management for ISO processes, ensuring meticulous attention to detail and adherence to established procedures. This responsibility is critical for maintaining compliance with ISO standards and supporting continuous improvement in our organizational processes.

Language:

• Qualifications: Fluent knowledge of English.
• Responsibilities: Effectively communicate in English in all aspects of the role, ensuring clear and concise interactions with team members. Strong language skills are essential for smooth collaboration and understanding in our diverse workplace.

If you are a proactive and dynamic individual with a passion for HR and office management, we invite you to apply for this exciting opportunity. Join our team and contribute to creating a positive and productive work environment for our employees!

• Comprehensive Health Insurance: Enjoy peace of mind with our inclusive health insurance coverage that extends to your close family, ensuring the well-being of those who matter most.
• Hybrid Working Model: Embrace flexibility with our hybrid working model, allowing you to strike the perfect balance between remote and office work for increased productivity and work-life harmony.
• Stock Options: Become a stakeholder in our success with stock options, aligning your interests with the company's growth and prosperity.
• Cafeteria of Benefits: Indulge in a diverse range of benefits tailored to your needs, providing you with choices that suit your lifestyle and preferences.
• PayLater Option: Manage your finances more efficiently with our PayLater option, offering you the flexibility to navigate your expenses on your terms.
• Social Events: Foster a vibrant work culture through engaging social events, promoting camaraderie and a sense of community among our talented team.
• Paid Days Off: Recharge and rejuvenate with our generous paid time off policy, ensuring you have the necessary breaks to maintain a healthy work-life balance.
• Be Part of a Global Innovative Team: Join a dynamic and forward-thinking global team, where innovation knows no boundaries and diverse perspectives drive our collective success.
• Making a Real Impact with an Outstanding Team: Contribute meaningfully to impactful projects alongside an exceptional team of professionals, where your skills and ideas make a real difference in our journey towards excellence.

Benivo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

We encourage individuals from all backgrounds to apply and are eager to create a workforce that reflects the diversity of our community.