HR Assistant

• Assists HR staff in performing data entry and uploading documents into HRIS system(s) of all pertinent information for each employee, such as demographic information, pay changes, promotions, enrollments, etc.

  • Maintains all employee attendance records.
  • Substantiates applicants' skills through reviewing applications.
  • Schedules interviews by coordinating appointments.
  • Welcomes new employees to the organization by conducting orientation; assists in processing new hire paperwork and setting up files in cabinets and/or the HRIS system per SOP.
  • Purchases all relevant and adequate office supplies for the HR team; maintains equipment and supplies in the break room and supply room.
  • Maintains all worker’s compensation, LOA, benefits and new hire packets.
  • Assists the HR Generalist with worker’s compensation claims and LOA requests.
  • Orders and maintains employee uniforms.
  • Provides HRIS personnel, employees and/or applicants with customer service assistance and information regarding general information, open positions, policies, benefits, pay issues and procedures.
  • Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; checking assigned email inbox and checking fax inboxes.
  • Provides payroll information by collecting time and attendance records.
  • Submits employee data reports by assembling, preparing, and analyzing data.
  • Maintains employee information by entering and updating employment and status-change data.
  • Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; and maintaining equipment and supplies.
  • Maintains employee confidence and protects operations by keeping human resource information confidential.
  • Maintains quality service by following organization standards.
  • Maintains technical knowledge by attending educational workshops and reviewing publications.
  • Provides administrative support to the HR Generalist, Senior HR Generalist, HR Business Partner and/or HR Manager as needed.
  • Other duties as assigned

Skills:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

  
  

  • Two to three years of experience providing skilled customer service and clerical support, preferably in Human Resources or administration.
  • Must hold and maintain a valid Class C driver’s license.
  • Ability to communicate effectively and respond to questions and requests.
  • Effective written communication skills using appropriate business English.
  • Computer literacy in business software.
  • Ability to enter and retrieve data.
  • Attention to detail.

Other Duties and Responsibilities:

• Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or Human Resources.
• Participate in proactive team efforts to achieve departmental and company goals.
• Provide leadership to others through example and sharing of knowledge/skill.
• Perform other duties as assigned.

Education/Experience Guidelines: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education Level:

• High School Diploma

Experience Level:

Planning/Organization:

• Prioritize tasks
• Handle multiple tasks simultaneously
• Handle multiple projects simultaneously
• Prioritize, organize, and delegate tasks

Physical Demands: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• Standing
• Walking
• Sitting
• Talking
• Hearing/Listening
• Using hands to finger, handle, and feel
• Reaching with hands and arms
• Climbing or balancing
• Stooping, kneeling, crouching, or crawling
• Lifting up to 25lbs