SUMMARY:
The Human Resources Assistant is responsible for maintaining the Personnel and Health File Systems as established within the Human Resources Department and assisting staff in the Facility. The HR Assistant will be responsible for assisting in administrative duties related to the Human Resource function, while maintaining strict confidentiality.
ESSENTIAL FUNCTIONS:
1. Files into Personnel files
2. Meticulously prepare files for legal review and outside agencies.
3. Assists with proper maintenance of new hire files, employee files and HR filing system, including contract files and records concerning employment.
4. Processes subpoena for copies of records
5. Processes Mail
6. Utilizes the ADP Workforce Now HRIS system, including recruitment and onboarding along with the API timekeeping system. Create and generate reports in Word, Excel, Access and/or PowerPoint.
7. Performs general clerical duties and answers telephones.
8. Prepares badges for staff, providers and contract staff.
9. Assists in front office tasks.
10. Interfaces with employees and management in courteous and professional manner.
11. Provides general assistance regarding departmental policies and procedures, and basic benefit information to potential job candidates/employees.
12. Demonstrates strong verbal, written, analytical and interpersonal skills.
13. Be able to proof sensitive documents before being released.
14. Desire and willingness to participate in employee recognition, retention, and recruitment programs at all levels.
15. Ability to use office equipment including personal computer, proficient with spreadsheet programs (Excel), proficient with Microsoft Word Programs, PowerPoint, calculator, copiers, fax machine and multi-extension telephone along with voicemail system. Knowledge of proper filing procedures.
16. Aptitude to organize and prioritize work and to meet deadlines.
17. Solid interpersonal skills
18. Good attendance, the incumbent must have exceptional attendance to be successful in this position.
19. Works alongside Benefits Coordinator and assists with Timecards, FMLA, Personal leave of Absence, filing paperwork into employee files.
20. On a regular basis mine for potential applicants utilizing the various systems HR has at its disposal.
KNOWLEDGE, SKILLS, ABILITIES, AND EXPERIENCE REQUIRED:
1. High School education or equivalent
2. Knowledge of filing systems and copy machines.
3. Ability to communicate orally and in writing.
4. One to two years’ experience working within a project driven office environment and any similar combination of education and experience.
Skills Required
- High school education or equivalent
- Knowledge of filing systems and copy machines
- Ability to communicate orally and in writing
- One to two years of experience working within a project-driven office environment or similar combination of education and experience
- Proficiency with spreadsheet programs, Microsoft Word, PowerPoint, office equipment, and proper filing procedures
- Strong organizational, prioritization, interpersonal, analytical, and proofreading skills
- Ability to maintain strict confidentiality and meet deadlines
- Exceptional attendance
What We Do
Pioneers Memorial Healthcare District, an Affiliate of the Scripps Health Network is proud to be the only ISO 9000:2008 certified hospital in the County of Imperial. ISO 9000:2008 certification is an international signal of our dedication and commitment to protecting our patients’ health and safety while they are with us. Located in Southern California, Pioneers Memorial Hospital is a highly recognized, 107-bed, acute care facility accredited by DNV - which stands for Det Norske Veritas – the Nordic Truth, is a hospital accreditation organization approved by the U. S. Center for Medicare and Medicaid (CMS) and has some of the most strenuous standards in healthcare. We are committed to providing state-of-the-art healthcare and the highest quality community education. Located in Imperial Valley in southeastern California, Pioneers opened our doors in 1950. From the very beginning, we have been committed to continually updating, upgrading and improving our facility and our care. We have invested in technological advancements not commonly found in a hospital of our size. We offer a modern 16-bed emergency facility. We are a level 4 trauma center with an excellent reputation and board-certified emergency physicians. We offer specialized treatment through our Cancer Institute, Wound Clinic, Joint Replacement, Physical Therapy Center, Pioneers Health Center and Calexico Health Center. Within the Phyllis Dillard Family Medical Center is a duo surgery suite for obstetrical and gynecological surgeries. There are 14 suites in our Perinatal Department within the Women’s Center and we deliver approximately 1,800 babies per year.
