HR Administrator

SUMMARY

The HR Administrator provides day‑to‑day administrative support to the Human Resources team across all functional areas, including recruitment, onboarding, employee records, HRIS maintenance, benefits administration, and compliance. This role ensures accurate data management, timely communication, and a positive employee and candidate experience.

DUTIES AND RESPONSIBILITIES

• Maintain and update employee records in the HRIS, ensuring accuracy, confidentiality, and compliance with retention requirements.
• Prepare HR documents such as employment verification letters, status change forms, and onboarding materials.
• Post job openings across internal and external job boards.
• Coordinate interview scheduling, candidate communication, and background checks.
• Assist with job descriptions, requisition tracking, job offer documents and new-hire paperwork.
• Facilitate new hire orientation logistics and ensure all required documents are collected.
• Support offboarding processes including exit documentation, equipment return, and final record updates.
• Assist employees with benefits enrollment questions and changes.
• Support open enrollment preparation and communication.
• Support compliance activities including I 9 audits, required postings, and policy administration.
• Prepare standard HR reports (headcount, turnover, PTO balances, etc.).
• Help coordinate HR programs such as recognition events, wellness activities, and training sessions.
• Draft clear, professional communication for HR announcements, reminders, and updates.
• Other duties as required.

REQUIREMENTS

Education:

Associate or Bachelor’s degree in Human Resources, Business Administration, or related field, or equivalent experience.

Experience:

One (1) to three (3) years of HR support or administrative experience (or equivalent combination of education and experience).

Skills & Abilities

• Excellent organizational skills with high attention to detail and accuracy.
• Ability to multitask and prioritize in a fast-paced environment
• Excellent interpersonal and written communication abilities.
• Proficiency with Microsoft Office and HRIS systems; experience with UKG preferred.
• Strong critical thinking skills and decisive judgment ability.
• Willingness and ability to work independently.
• Proactive, driven, results oriented attitude.
• Ability to manage confidential information with discretion.

Physical and Cognitive Requirements

• Ability to remain stationary at a desk for prolonged periods of time.
• Ability to lift and carry supplies and materials up to 20 lbs on occasion.
• Ability to use office equipment, computers, and various electronic devices constantly throughout workday.
• Ability to move around office environment and reach with hands and arms regularly.
• Ability to communicate with others verbally and in writing, on a frequent basis.
• Ability to focus and complete tasks throughout workday in office environment.

The physical and cognitive demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Requirements

This position may require work at TGW customer sites.  TGW’s customers may require background checks before accessing their sites.  Refusal to participate in a customer-required background check may result in a customer barring access and a subsequent reduction in work.

Equal Opportunity Employer

TGW Systems Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.