About this role
Job Description
BlackRock is sourcing for a dynamic and enthusiastic Executive Assistant to join as Administrative Business Partner in HR, acting in an efficient, detail-oriented, delivery-focused, independent and proactive manner. The ideal candidate is a seasoned professional who has deep experience supporting senior management with global responsibilities in a fast-paced global financial services firm. The candidate should be a team player, extremely motivated, resourceful, very well organized, communicative, able to build strong global internal relationships and leverage the managers' time by completing tasks independently with strong attention to detail.
Responsibilities:
Primary administrative support to three senior Global Human Resources Business Partners.
Responsible for managing their schedules, anticipate and prepare some of the necessary background materials, directions and other items required for each activity on the schedule. Maintain busy calendars, schedule meetings, prioritise the requests for their time and ensure managers arrive to meetings punctually.
Handle a broad range of duties from day to day operational activities to scheduling meetings and correspondence with Executive management and their assistants.
Meet and greet visitors and clients, answering phones, coordinating conference rooms and meal arrangements.
Handle all travel planning including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed.
Process and track expense reports and reimbursements.
Provide a limited amount of time on general administrative support.
Performing ad hoc projects as needed.
Become familiar with BlackRock Policies and Procedures and implement them in daily tasks.
Qualifications and Skills:
Demonstrated ability to exercise strong judgment in prioritizing tasks and maintaining exceptional confidentiality.
Highly proactive and detailed orientated with a proven ability to connect information and identify opportunities (“join the dots”)
Minimum 5 years of corporate administrative experience in roles that dealt with senior leadership
Must have superior skills in MS Word, Excel, Outlook, expense management and travel systems and proficiency knowledge in PowerPoint
Proficient in leveraging AI in day-to-day activities with a desire and curiosity to continue developing these skills on an ongoing basis.
Ability to perform in a fast-paced environment and interact well with senior management under highly demanding conditions
Excellent analytical, interpersonal, organizational, accuracy as well as verbal and written communication skills
Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment
Flexible mindset and ability to flex working hours to meet the needs of the business
Our benefits
To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.
Our hybrid work model
BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.
About BlackRock
At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.
This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.
For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock
BlackRock is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to age, disability, race, religion, sex, sexual orientation and other protected characteristics at law.
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What We Do
As the world’s largest asset manager, BlackRock partners with investors around the globe to help them (and those on whose behalf they invest) plan for life’s most important goals – like retirement, home ownership and their children’s education. Our clients range from governments, foundations and other large institutions to those investing on behalf of individuals, including firefighters, nurses, teachers and factory workers. BlackRock was founded with the idea of creating a better asset management firm — one that was purpose-driven, focused on clients and risk management, and propelled by data and technology. Our breakthrough Aladdin® platform is BlackRock’s technological backbone, helping investors see and manage their whole portfolios in one place – from constructing investments to monitoring risk and executing trades. Used by hundreds of external institutions around the world, Aladdin combines powerful analytics and a common language to help investment teams make faster, more informed decisions across public and private markets. It’s a key part of our business and one of the reasons we’re trusted to manage more assets than any other investment manager today. At BlackRock, we challenge conventions and raise the bar for what’s possible. We harness technology to unlock new solutions, simplify complexity, and deliver investment strategies that meet people where they are. Whether it’s retirement planning, wealth building or navigating market shifts, we’re here to help clients invest more easily, more affordably and with more choice as we chart a path toward financial well-being together. Learn more: Careers.BlackRock.com
Why Work With Us
Without our people, technology is irrelevant. When we combine the power of people with the power of technology, we amplify our ability to create better outcomes for our employees, clients, shareholders and society alike.
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Hybrid Workspace
Employees engage in a combination of remote and on-site work.
BlackRock has 25,000 employees across more than 100 offices in over 40 countries around the world.
