HR Administrative Assistant

Summary:  The Human Resources Administrative Assistant will perform administrative tasks and services to support effective and efficient operations of the organizations Human Resources Department. 

Reports to: HR Manager/Chief People Officer

Supervises:  N/A

Dress Requirement: Business Casual in accordance to Heart of Ohio Family Health’s dress code policy

Work Schedule:

Monday through Friday standard business hours

40 hours per week, times are subject to change based on staffing needs.

Non-Exempt   

Job Qualifications (Knowledge, Skills, and Abilities)

• Provides administrative support for HR department
• Maintains accurate and up-to-date human resource files, records, and documentation
• Responds to routine inquiries from applicants and employees and routes more complex questions to appropriate senior-level HR staff
• Maintains the integrity and confidentiality of human resource files and records
• Ensures that all required documents are collected and filed appropriately
• Manage and update HR databases with different information such as new hires, terminations and warnings etc.
• Maintain schedule and coordinate calendar activities
• Assist in posting job ads on career pages and processing received resumes
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations. 
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.  Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice. 

Facility Environment

Heart of Ohio Family Health operates in multiple locations, in Columbus, OH area. All facilities have a medical office environment with front-desk reception area, separate patient examination rooms, nursing stations, pharmacy stock room, business offices, hallways and private toilet facilities. All facilities are ADA compliant.

The office area is:

• kept at a normal working temperature
• sanitized daily
• maintains standard office environment furniture with adjustable chairs
• maintains standard office equipment; i.e., computer, copier, fax machine, etc. at a normal working height

Physical Demands and Requirements: these may be modified to accurately perform the essential functions of the position:

• Mobility = ability to easily move without assistance
• Bending = occasional bending from the waist and knees
• Reaching = occasional reaching no higher-than-normal arm stretch
• Lifting/Carry = ability to lift and carry a normal stack of documents and/or files
• Pushing/Pulling = ability to push or pull a normal office environment
• Dexterity = ability to handle and/or grasp, use a keyboard, calculator, and other office equipment accurately and quickly
• Hearing = ability to accurately hear and react to the normal tone of a person’s voice
• Visual = ability to safely and accurately see and react to factors and objects in a normal setting
• Speaking = ability to pronounce words clearly to be understood by another individual

Required Skills/Abilities

• Excellent communications and interpersonal skills
• Ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Excellent organizational and time-management skills
• Act as a reliable team member
• Ability to effectively use computer software including Microsoft Outlook, Word, Excel. And HR software
• Data-driven mindset
• Familiarity with Labor Laws
• Supports the HOFH’s mission and vision statements holding self and others accountable and role modeling excellence for all to see.  For example: demonstrates friendliness and courtesy, effective communication creates a professional environment and provides first class service
• Promotes a Culture of Safety by adhering to policy, procedures, and plans that are in place to prevent workplace injury, violence or adverse outcome to associates and patients.
• Relationship-based care: Creates a caring and healing environment that keeps the patient and family at the center of care throughout their experience at HOFH following mission and vision.

Education and Experience

• Associates degree in related field Preferred
• 1 to 2 years of related experience required; healthcare experience preferred