HR & Admin Assistant

• Role: Full-Time 
• Location: San Diego 

We’re seeking a task-driven, diligent, motivated, detail-oriented, and tech-savvy HR & Admin Assistant to support our daily office operations and HR functions, and to help streamline the administrative processes of the company.

• Conduct reference checks and support the offer letter process.
• Coordinate new employee onboarding, including orientation sessions and collaboration with IT to ensure timely setup of email, accounts, and systems access.
• Run background checks (MVR & ADP Screening Services).
• Draft offer letters in collaboration with department managers and send approved versions to candidates.
• Manage office supplies and inventory; handle correspondence and provide general administrative support.
• Maintain accurate employee records and update HR databases as needed.
• Assist with processing new vendor applications.
• Maintain organized filing systems, including documentation for fleet vehicles.
• Oversee device assignment and tracking for company-owned equipment (e.g., laptops, phones, access cards).
• Order and manage office supplies, IT equipment, and office furniture.
• Support planning and coordination of employee engagement activities.
• Coordinate office maintenance and related services.
• Greet visitors, receive packages, and manage front desk responsibilities.
• Maintain both physical and digital filing systems.

• Assist with social media and website updates, including creating and scheduling posts and managing online reviews.

• Minimum of 2 years’ experience in a similar role (e.g., HR Assistant,, Office Administrator, etc)
• Excellent organizational, verbal, and written communication skills; personable.
• Works well under pressure in fast-paced environments
• High level of discretion and professionalism when handling confidential and sensitive information, ensuring compliance with privacy policies and regulations
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong attention to detail and advanced administrative and organizational abilities.
• Solid understanding of HR practices and confidentiality standards
• Diligent in maintaining accurate records and proactively following up on missing information across essential databases, platforms, and spreadsheets to ensure all required data is reviewed and updated on a weekly basis.
• Skilled at managing multiple, concurrent deadlines and balancing the demands of cross-functional departments in high-pressure environments.
• A strong listener with an investigative and inquisitive mindset, able to dig deeper to uncover key details.
• Positive, proactive attitude with strong problem-solving skills
• A growth mindset with a passion for continuous learning and development.

Preferred:

• Diploma or degree in HR, Business Administration, or a related field
• Minimum of 2 years of experience in HR, office administration or similar role. 
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other administrative software

At Vert Environmental, we pride ourselves on being the leading third-party industrial hygiene consulting and testing company, specializing in providing comprehensive services for both residential and commercial properties. With a decade of experience under our belt, we have established ourselves as a trusted name in the industry, dedicated to delivering fast and accurate results for our clients.

Our team of experts provides services for hazardous materials, including asbestos, lead, mold, and bacteria, just to name a few. Every single technical expert is trained, state-certified, and examined to adhere to all local city, county, district, state, and federal regulations. Our team of highly trained professionals will guide you through the entire process, from initial inspection to effective remediation strategies.

What We Offer

• Medical, Dental, and Vision insurance
• Paid vacation and sick time
• 401(k) retirement plan
• Exclusive discounts on travel, wellness, entertainment, and fitness

If you thrive in a fast-paced office environment, enjoy coordinating with teams and candidates, and are motivated by keeping things running smoothly and efficiently, this could be the perfect role for you. Apply today and start your journey with us!