Head of Payroll

Job Title

Head of Payroll

Requisition

JR000015361 Head of Payroll (Open)

Location

Malvern, PA

Additional Locations

Job Description Summary

The Head of Payroll is responsible for overseeing all aspects of payroll operations across the organization, ensuring accurate and timely processing of employee compensation, compliance with regulatory requirements, and continuous improvement of payroll systems and processes. This strategic leader will collaborate cross-functionally with HR, Finance, Legal, and IT to deliver a seamless payroll experience and support organizational goals.

Job Description

Key Responsibilities:

• Lead and manage the payroll function for [domestic/international] employees, including salaried, hourly, and contingent workers.

• Ensure compliance with federal, state, and local payroll laws and regulations.

• Oversee payroll tax filings, year-end reporting (e.g., W-2, 1099), and audits.

• Develop and implement payroll policies, procedures, and controls to ensure accuracy and mitigate risk.

• Manage vendor relationships with payroll service providers and technology platforms.

• Partner with HR and Finance to align payroll with compensation programs, benefits, and budgeting.

• Lead payroll system implementations, upgrades, and integrations with HRIS and financial systems.

• Monitor and analyze payroll metrics to identify trends, improve efficiency, and enhance employee experience.

• Provide leadership, coaching, and development to payroll team members.

• Serve as a subject matter expert on payroll-related matters and represent payroll in cross-functional initiatives.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field; CPP certification preferred.

• 10+ years of progressive payroll experience, including leadership roles.

• Deep knowledge of payroll regulations, tax laws, and compliance requirements.

• Experience with large-scale payroll systems (e.g., Workday, ADP, SAP, Oracle).

• Strong analytical, problem-solving, and project management skills.

• Excellent communication and interpersonal skills.

• Ability to manage confidential information with integrity and discretion.

Preferred Skills:

• Experience in a multi-state or global payroll environment.

• Familiarity with equity compensation, bonus plans, and executive payroll.

• Change management and process improvement expertise (e.g., Lean, Six Sigma).

• Strong understanding of HRIS and financial systems integration.

Disclaimer:  The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications.  Management reserves the right to change or modify such duties as required.