Head of Legal Administration

Duties & Responsibilities:

This position will manage the group that assists our fund clients with preparation and maintenance of registration statements and related filings.  The team will be responsible for initial drafts of legal registration documents. The team will work with fund counsel to obtain final approval. Additionally, this person will be responsible for our Registered Fund Solutions and Registered Fund Solutions II Trust boards. Working with board members, outside legal counsel, CCO and auditors. Scheduling board meetings, putting together the agenda and running the meetings as required by the board.

• Product manager for UMB sponsored RFS and RFS II Trusts  
• Develop/maintain strong working relationship(s) with clients, fund counsel, third-party CCOs, auditors, board trustees, internal counsel, print vendors, EDGAR filers, etc.
• Maintain client confidentiality
• Preparation/oversight of regulatory filings required under federal securities laws, including registration statements on Forms N-1A and N-2
• Oversee the work of other Regulatory Administrators
• Coordination with internal colleagues and external clients to incorporate their changes to large and complex documents
• Working with outside counsel to plan and prepare for client board and shareholder meetings
• Where necessary, serve as Secretary for those clients/complexes that require Secretarial services
• Coordinating, drafting, and distributing legal documents, communications, resolutions, board meeting minutes, correspondence, and proxy statements among a variety of parties
• Project management for deadlines that may require a variety of different filings close in time to each other
• Monitoring and reporting on regulatory initiatives promulgated by various regulatory agencies such as the SEC and Financial Industry Regulatory Authority
• Developing and implementing departmental processes and policies
• Overseeing legal administration services billing
• Provides technical, industry and client specific training and acts as a resource
• Fosters a collaborative and innovative culture within the team
• Manages associate time, salary, and performance records; initiates change of assignments, salary increases, conducts performance appraisals and management activities, and recommends staffing changes
• Develop and communicate performance objectives and individual development plans
• Collaborate with Human Resources on any disciplinary action needed
• Manage team members workload and act as escalation point for any issues the team is experiencing
• Assess training opportunities and develop training programs accordingly and present training materials to the department as needed
• Work with assigned relationship manager for ensure onboarding execution
• Partner with various internal/external parties to ensure compliance with SEC, IRS, and GAAP reporting regulations.
• Other duties as assigned.

Knowledge & Skills

MINIMUM:

• Strong organizational and regulatory documentation skills.
• Demonstrated ability to multi-task
• Demonstrated ability to perform effectively in a daily deadline driven environment
• Interpersonal communication and customer service skills
• Demonstrate initiative both independently and within a diverse team or with a diverse range of people
• Strong computer skills required, including excellent typing skills, and in-depth understanding of Microsoft Word

• Excellent analytical and organizational skills with strong attention to detail
• Problem solving and initiative-taking
• Advanced Microsoft Office skills and advanced Excel skills. Demonstrated aptitude and experience with in-house software
• Demonstrated managerial and teamwork skills
• Strong understanding of the industry and the changing environment while anticipating client needs
• Good relationship development skills and an aptitude for client service
• Exhibit initiative in a high performing culture and have a track record of meeting or beating deadlines
• Demonstrates excellent work habits, attendance, and attitude
• Required to communicate effectively with client, partners and/or coworkers using common telecommunication and computer equipment
• Demonstrated ability to multi-task
• Demonstrate initiative both independently and within a diverse team or with a diverse range of people
• Knowledge of SEC and FINRA rules or regulatory filings applicable to registered products including mutual funds, ETFs, closed-end interval and tender offer funds among others.

Requirements

MINIMUM:

• 15 years preparing regulatory filings for all fund structures covered under the Investment Company Act of 1940.
• 5 years of Lead experience, within the registered funds industry

Bachelors’ degree. or any combination of education and experience that would provide an equivalent background

PREFERRED

• Law degree with SEC/Investment Company Act of 1940 experience

Work Environment:

Typical office environment. Occasional overnight travel may be required.

Supervision: 

Manages a team of legal administration staff including oversight, hiring, selection and performance management.

Compensation Range:

The posted compensation range on this listing represents UMB’s good faith and reasonable estimate based on its budget and what it expects to be the starting pay for this role, but the actual compensation may vary by geographic location, experience level, and other job-related factors. Please see the description of benefits included with this job posting for additional information.

UMB offers competitive and varied benefits to eligible associates, such as Paid Time Off; a 401(k) matching program; annual incentive pay; paid holidays; a comprehensive company sponsored benefit plan including medical, dental, vision, and other insurance coverage; health savings, flexible spending, and dependent care accounts; adoption assistance; an employee assistance program; fitness reimbursement; tuition reimbursement; an associate wellbeing program; an associate emergency fund; and various associate banking benefits. Benefit offerings and eligibility requirements vary.

Are you ready to be part of something more?
You're more than a means to an end—a way to help us meet the bottom line. UMB isn't comprised of workers, but of people who care about their work, one another, and their community. Expect more than the status quo. At UMB, you can expect more heart. You'll be valued for exactly who you are and encouraged to support causes you care about. Expect more trust. We want you to do the right thing, no matter what. And, expect more opportunities. UMBers are known for having multiple careers here and having their voices heard.

UMB and its affiliates are committed to inclusion and diversity and provide employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including gender, pregnancy, sexual orientation, and gender identity), national origin, age, disability, military service, veteran status, genetic information, or any other status protected by applicable federal, state, or local law. If you need accommodation for any part of the employment process because of a disability, please send an e-mail to [email protected] to let us know the nature of your request.

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