We are looking for a highly organized, detail-oriented, and dependable HCM Admin Specialist/Officer to join our Human Capital Management team.
This role provides essential administrative and operational support to the Human Capital Management Department while serving as the executive assistant to the Human Capital Management Head. The successful candidate will handle confidential information, coordinate departmental activities, support employee-related concerns, and ensure the timely and efficient delivery of HCM administrative services.
Key Responsibilities
- Manage the HCM Head’s calendar, meetings, appointments, and correspondence.
- Prepare and maintain confidential HCM documents and employee records.
- Coordinate documents for approvals, signatures, and endorsements.
- Assist in preparing meetings, presentations, and minutes.
- Handle employee inquiries related to clearance, final pay, employment documents, and separation.
- Manage employee uniforms, IDs, and nameplates.
- Process and monitor employee clearance requirements.
- Prepare birthday and work anniversary lists.
- Assist with employee giveaways, raffle items, and other company activities.
- Process office supply and equipment requests.
- Prepare liquidations and reimbursement documents.
- Coordinate HCM travel requests, allowances, flights, and accommodations.
- Ensure administrative and travel activities follow company policies and timelines.
- Graduate of a 4-year course in Management, Office Administration, Psychology, Human Resource Management, or a related field.
- At least 1–2 years of related work experience (Experience in HR field is an advantage)
- Good communication and organizational skills.
- Detail-oriented and able to manage multiple tasks.
- Trustworthy and able to handle confidential information.
- Reliable and able to meet deadlines.
- Able to work well with employees, management, and other departments.
Skills Required
- Bachelor's degree in Management, Office Administration, Psychology, Human Resource Management, or related field
- 1-2 years of related work experience
- Experience in HR field (advantage)
- Good communication skills
- Organizational skills
- Detail-oriented and able to manage multiple tasks
- Trustworthy and able to handle confidential information
- Reliable and able to meet deadlines
- Able to work well with employees, management, and other departments
What We Do
About Belo Medical Group Founded in 1990, Belo Medical Group stands as the pioneering medical aesthetics center in the Philippines, trailblazing the industry with unmatched expertise and innovation. Under the esteemed leadership of Dr. Vicki Belo, our brand has become synonymous with the highest standards of beauty and skincare treatments in the country. As part of the privately-owned Belo Group of Companies, we encompass a comprehensive range of brands, including Belo Medical Group for medical aesthetics and surgery, Belo Essentials for consumer beauty products, and Venn Intelligent Aesthetics for distribution of medical aesthetic products and devices. Our journey began over three decades ago when Dr. Vicki Belo opened the first-ever dermatological and surgical clinic in the Philippines. Since then, we have dedicated ourselves to transforming the aesthetic industry, providing Filipinos and international clients alike access to the latest and most reliable beauty technologies and procedures. Our mission is to enhance natural beauty and promote self-confidence, inspiring individuals to live their best lives. With the vision of making the Philippines the beauty hub of Asia, we are committed to excellence and innovation in everything we do. The Belo Medical Group operates with core values that are the bedrock of our success: Honoring our word through truth and transparency. Striving as one team to achieve unified goals. Embodying 'malasakit' with care and resourcefulness. Leading for excellence and setting industry standards. We are the original choice for beauty and wellness, trusted by celebrities and individuals who seek the pinnacle of aesthetic care. With over 14 strategically located clinics nationwide, our presence marks a legacy of beauty and excellence that continues to grow, shaping the future of medical aesthetics in the Philippines and beyond. Join us at Belo Medical Group, where beauty, innovation, and a legacy of excellence converge.
