HCC Staffing Scheduler / Administrative Assistant (5213)

At Larksfield Place Retirement Communities, every great resident experience starts with a great team. We're looking for an organized, dependable professional who thrives in a fast-paced environment and enjoys solving problems, supporting leaders, and helping ensure our residents receive the care they deserve.

As the HCC Staffing Scheduler / Administrative Assistant, you'll play a vital role in keeping our Healthcare Center running smoothly by coordinating nursing schedules, supporting department leadership, and serving as one of the key administrative resources for our skilled nursing community.

• Medical, Dental, and Vision Insurance

• 401(k) with Company Matching

• Paid Time Off (PTO)

• Tuition Reimbursement up to $2,500 per year

• Employee Assistance Program

• Employee Referral Bonus Program

• Discounted Meals

• Supportive, team-oriented work environment

We believe in being transparent about pay so you know exactly what to expect.

Starting Pay: $21.00/hour, with higher pay available based on experience.

No two days are exactly alike. You'll balance staffing coordination with administrative support to help keep our Healthcare Center operating efficiently.

Responsibilities include:

• Create and maintain daily and bi-weekly nursing schedules

• Coordinate staffing coverage for call-offs, vacations, and open shifts

• Monitor attendance, overtime, and payroll records

• Collaborate with nursing leadership and Human Resources on onboarding and scheduling

• Prepare staffing reports and maintain scheduling documentation

• Provide administrative support to the Executive Director and Director of Nursing

• Prepare correspondence, reports, meeting agendas, and meeting minutes

• Coordinate office operations, supply ordering, and internal communications

• Assist with resident and family surveys and care plan communications

• Welcome visitors and provide exceptional customer service

• Support special projects and other administrative duties as assigned

• High school diploma or GED required

• Previous staffing, scheduling, administrative, or office management experience required

• Healthcare, skilled nursing, or long-term care experience preferred

• Strong organizational and multitasking abilities

• Excellent communication and customer service skills

• Intermediate proficiency with Microsoft Outlook, Word, and Excel

• Ability to maintain confidentiality and professionalism

• Experience with payroll, scheduling, or timekeeping systems is a plus

At Larksfield Place, you'll be part of a mission-driven organization that values teamwork, professionalism, and exceptional service. Your work directly supports our caregivers and leadership team, helping ensure residents receive outstanding care every day.

If you're organized, dependable, and enjoy making a difference behind the scenes, we'd love to meet you.

Apply today and help us Elevate Every Day.