Hard Services Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Hard Services Coordinator

Job Description

• Coordination of moves, adds, and changes (MAC).

• Ensure compliance with health and safety regulations, such as fire safety and workplace ergonomics.

• Manage the daily operations of the workplace, including managing facilities, security.

• Efficiently track and update FM asset inventories; assist in the storing, disposal, and/or retrieval of FM assets

• Responds to Corrigo work orders and complaints promptly with accurate and thorough information according to the specific request.

• Assists with light duty adjustments such adjusting monitor arms, tightening screws on chairs, and crawling under desks to adjust cables.

• Assists with meeting set up, furniture reset, and delivering temporary equipment and supplies. May assist with temporary signage.

• Maintain workplace policies and procedures, such as building access, visitor management, and emergency preparedness.

• Ensure that workplace facilities are maintained and cleaned to a high standard, and that workplace equipment is in good working order.

• Ensure daily work orders and feedbacks are addressed and attended to.

• Supervise and maintain the work schedule of the workplace support team, including receptionist, event co-ordinator, admin co-ordinator and housekeeping staff.

• Contribute to sustainability initiatives, coordinate tasks and reporting requirements.

Job Requirement

• Diploma in Facilities Management, Engineering, or a related field or

• Have 4–6 years of professional experience in facilities management, with a strong focus on hard services;

• Strong Facilities Technical (Mechanical and Electrical) knowledge and experience; ability to read and interpret SLDs, electrical and ACMV drawings, and schematic diagrams;

• Able to handle manual duties and perform regular facilities inspections;

• Pro-active, independent, able to work with minimal supervision and perform under pressure;

• Knowledge and experience in computer systems, including Microsoft Windows and Office operating systems;

• Ability to work flexible hours, occasional weekends and evenings

• Must be responsive to emergency calls outside of working hours and act as the first responder to EMS system alerts.

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If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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