Grants Program Coordinator (37398)

Come work for the leading employer in the Coachella Valley. Agua Caliente offers a comprehensive benefit and compensation package that includes rich medical and dental benefits, a 401k plan with employer match, more than 3 weeks of paid time off per year for newly hired employees, and other great benefits like food and beverage discounts at our three casinos, fuel discounts, tuition and wellness reimbursement, plus much, more.

WHO ARE WE: The Agua Caliente Band of Cahuilla Indians is a federally recognized Indian Tribe located in Palm Springs, California, with 34,000 acres of reservation lands that spread across Palm Springs, Cathedral City, Rancho Mirage, and into the Santa Rosa and San Jacinto mountains. The Tribe currently owns and operates two 18-hole championship golf courses, 3 casinos located in Cathedral City, Rancho Mirage, and downtown Palm Springs, two world class spas, and 3 fuel stations. For more information about the Tribe, visit www.aguacaliente-nsn.gov.

JOB DESCRIPTION SUMMARY

The Agua Caliente Band of Cahuilla Indians (ACBCI) seeks a Grants Program Coordinator to support day-to-day operations of the Grants Department. The Grants Program Coordinator serves as the operational backbone of the department, coordinating grant-related activities across tribal departments, supporting application development, maintaining grant tracking systems, and ensuring smooth communication between the Grants Department and tribal project managers. This position works under the direction of the Director of Grants Management and plays a key role in keeping the department’s growing portfolio organized and running efficiently.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are representative but not exhaustive. Other duties may be assigned.

• Coordinate grant-related activities across tribal departments, serving as the primary point of contact for departmental project managers on active awards.
• Maintain and update the department’s grant tracking system (Euna Grants platform), ensuring all awards, deadlines, contacts, and status information are current.
• Support the application development process by gathering departmental data, program narratives, and supporting documentation for grant proposals.
• Assist the Director of Grants Management in researching new funding opportunities and maintaining a pipeline of prospective grant sources.
• Coordinate the due-from account tracking process, including following up with departments on open requisitions and unresolved balances.
• Prepare and distribute internal grant status updates, deadline reminders, and award notifications to relevant tribal departments.
• Maintain organized digital and physical grant files for all active, pending, and closed awards in accordance with records retention requirements.
• Assist in coordinating grant award kick-off meetings with tribal departments, ensuring project managers understand award conditions and reporting obligations.
• Support scheduling, agenda preparation, and follow-up for Grants Department meetings with tribal departments, federal agencies, and other stakeholders.
• Assist in training tribal department staff on the Euna Grants platform and grant management best practices.
• Provide administrative support to the Director of Grants Management, including correspondence, scheduling, and document preparation.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position does not carry direct supervisory responsibility. The incumbent works collaboratively within the Grants Department under the direction of the Director of Grants Management and contributes to team-based coordination across tribal departments.

ACCESS TO SENSITIVE AREAS AND INFORMATION

Confidential and sensitive information, including grant award details, federal agency correspondence, financial data, and compliance documentation.

KEYS

Grants Office

Department Files

SIGNATORY ABILITY

HR Related Forms

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be computer literate in Microsoft 365 Co-Pilot or equivalent software. Familiarity with grants management software (e.g., Euna Grants or similar platform) preferred.

EDUCATION and/or EXPERIENCE

• Bachelor’s degree in public administration, business administration, or a related field preferred; equivalent combination of education and experience will be considered.
• Minimum one (1) to two (2) years of experience in program coordination, grants administration, project management, or a closely related field.
• Strong organizational and time management skills; demonstrated ability to coordinate multiple projects and stakeholders simultaneously.
• Proficiency in Microsoft Office Suite; experience with grants management software, project tracking tools, or database systems preferred.
• Excellent written and verbal communication skills; ability to work effectively with tribal department staff at all levels.
• Experience working in tribal government, public sector, or nonprofit organizations preferred.
• Demonstrated ability to work independently and as part of a collaborative team in a fast-paced environment.
• High attention to detail in data management, file organization, and correspondence.

WORKING CONDITIONS/PHYSICAL DEMANDS

To perform this job successfully, the individual must be mobile, be able to sit, use hands to type, reach, talk and hear. Typically, the individual will be housed in an office environment. The noise level in the work environment is usually moderate. Must possess a valid Driver’s License. Must be able to travel in and out of Palm Springs, California area as needed.