Grants Manager, Post-Award & Compliance

Description

WESTSIDE IS LOOKING FOR A PROGRAM MANAGER!

JOIN THE TEAM THAT MAKES A DIFFERENCE IN THE LOCAL COMMUNITY!

HYBRID SCHEDULE

Westside Family Healthcare is a nonprofit organization that provides high quality primary medical care. Westside Family Healthcare is seeking a Grants Manager, Post-Award & Compliance to lead post-award administration, financial monitoring, and compliance for the organization's federal and other grant-funded programs.

The Grants Manager's initial focus will be on the organization's current portfolio of federally funded awards administered through state and other pass-through entities. The role will oversee the full post-award lifecycle, working closely with program leadership, Initiative Leads, Finance, external partners, and funding agencies to ensure grants are administered in accordance with applicable federal, state, and organizational requirements.

This is a post-award role, not a grant-writing position. The Grants Manager will serve as the primary resource for day-to-day grant administration, including compliance, budget monitoring, financial reporting, procurement oversight, documentation, and audit readiness. The role reports to the Executive Program Director, Rural Health Transformation, and works closely with the Director of Finance and Accounting. This is an individual contributor position with no direct reports.

Since opening our doors in 1988, Westside has been driven by our mission to improve the health of our communities by providing equal access to quality healthcare. With 240 team members, five health centers, one mobile health unity and over 27,000 patients all across Delaware, Westside is committed to improving health, one patient, one family, one community at a time.

Our Mission: To improve the health of our communities by providing equal access to quality healthcare

Our Vision: Achieve health equity for all

Our Values:

• Compassion: Lead with compassion
• Service: Serve with humility
• Excellence: Be exceptional
• Empowerment: Empower all people

OUR BENEFITS: Our benefit package includes medical insurance, dental insurance, vision insurance, life and disability insurance, a 401(k) retirement plan with a match, and supplemental insurances. We offer a generous PTO package and flexibility to provide work/life balance. Westside Family Healthcare is an Equal Opportunity Employer that values diversity.

CORE RESPONSIBILITIES:

1.  Lead day-to-day post-award administration for assigned federal and other grant-funded programs, managing award requirements, amendments, deadlines, reporting obligations, approvals, and other grant-related deliverables.
2. Ensure grant compliance with applicable federal requirements, including 2 CFR Part 200, state and pass-through entity requirements, award terms and conditions, and organizational policies.
3. Maintain grant calendars, files, and documentation to ensure reporting deadlines are met and all grant records are complete, organized, accurate, and audit-ready.
4. Monitor grant budgets and expenditures, including budget-to-actual performance, spending trends, burn rates, commitments, variances, and potential underspending or overspending.
5. Develop and maintain grant spending forecasts in collaboration with program leadership and Finance, identifying financial risks and opportunities and supporting timely decisions about grant resources.
6. Review grant-funded expenditures, invoices, and financial activity for allowability, allocability, documentation, budget alignment, and compliance with award and contract requirements, while coordinating with Finance to reconcile grant activity to the general ledger.
7. Prepare and coordinate required financial reporting, including reimbursement requests, supporting schedules, budget revisions, annual and multi-year budgets, and requests for prior approval or other funder action.
8. Oversee grant-related procurement and contracting compliance, including competitive procurement requirements, sole-source documentation, contractor and subrecipient classification, scopes of work, budgets, contracts, and required monitoring documentation.
9. Partner with program leaders, Initiative Leads, Finance, vendors, subrecipients, and funding agencies to resolve grant administration, financial, compliance, and documentation issues and ensure corrective actions are completed.
10. Coordinate grant monitoring, audits, and closeout activities, including state and federal monitoring, Single Audit requests, reconciliations, corrective actions, final reporting, outstanding commitments, and grant record retention.

Requirements

MINIMUM QUALIFICATIONS

1. 3-5 years of progressively responsible experience in federal and/or state grant administration, with meaningful post-award experience.
2. Experience managing federally funded awards, including awards received through a state or other pass-through entity.
3. Working knowledge of 2 CFR Part 200 and the ability to apply federal grant requirements to day-to-day expenditures, procurement, contracts, reporting, documentation, and compliance decisions.
4. Experience monitoring grant budgets and expenditures, including budget-to-actual analysis, variance review, and spending forecasts.
5. Experience reviewing invoices, expenditures, contracts, or other financial activity for compliance with grant requirements and approved budgets.
6. Experience preparing or reviewing grant financial reports, reimbursement requests, or similar funder submissions.
7. Strong Excel skills, including the ability to organize and reconcile data, perform financial analysis, and develop budget and spending reports.
8. Strong organizational skills and attention to detail, with the ability to manage multiple awards, deadlines, and requirements simultaneously.
9. Sound judgment and the ability to identify compliance questions, research requirements, and escalate issues appropriately.
10. Bachelor's degree in business, accounting, finance, public administration, nonprofit management, or a related field, or an equivalent combination of education and relevant experience.

PREFERRED QUALIFICATIONS

1. Experience in an FQHC, healthcare, public health, or nonprofit organization.
2. Experience with HHS-funded programs, including CMS, HRSA, CDC, SAMHSA, or similar federal awards.
3. Experience managing federal funds received through a state or other pass-through entity.
4. Experience with grant-funded contracts, subawards, or partner monitoring.
5. Experience with QuickBooks or another nonprofit accounting/ERP system.
6. Experience supporting a Single Audit or other federal/state grant monitoring process.
7. Familiarity with federal grant systems or state grant management/reporting platforms.