Grants & Claims Manager - Finance (61901)

University Settlement partners with 40,000 New Yorkers on the Lower East Side and in Brooklyn every year to build on their strengths as they achieve healthy, stable, and remarkable lives. For over 135 years, we’ve collaborated with our neighbors to pioneer highly effective programs that fight poverty and systemic inequality. Established in 1886 as the first Settlement House in the United States, we bring the values of that movement into the 21st century by meeting New Yorkers where they live, listening deeply to all perspectives, engaging with every individual holistically, and creating space for people to organize. Joining together with our neighbors to advocate for justice and equality, we help build community strength.  

We work with New Yorkers of all ages. We infuse a commitment to civic engagement, equity, and communal action into each of our programs, which include early childhood education, mental health and wellness, benefits assistance and eviction prevention, adult literacy and education, healthy aging, community and recreation centers, performing and visual arts, and youth development. 

The Grants and Claims Manager will oversee the day-to-day supervision of a portfolio of grants and foster a strong working relationship with the associated program managers and staff.   

Responsibilities: 

• Supervise assigned grants accounting staff; monitor and ensure grant fiscal deliverables are met within the deadlines set by donors and ensure timely submission of financial claims and funder reports 

• Prepare and review internal and external reports, including budget to actual reports and claims to government agencies and private funders 

• Partner with program managers, development and fiscal staff on the financial management of grants and  proposals 

• Establish and update grants management processes and controls as needed to ensure compliance with budgetary best practices and donor restrictions 

• Receive and review grant agreements for terms and conditions, donor-imposed restrictions, and deliverable/reporting dates 

• Manage, update, and maintain digital file system of all grant documents (e.g., narratives, financials, agreements, amendments and reports) 

• Assist with the preparation of the annual budget 

• Meet with Program Directors on a regular basis to review budgets together and identify modifications if needed 

• Become a power user and assist in the increased and improved utilization of our general ledger system and identify training opportunities for accounting staff 

• Manage and support monthly financial close activities, ensuring timely reconciliation of grant related accounts and proper recording of revenue and expenses.  

• Support and assist with contract and agency-wide audit preparation   

• Assist in the preparation of agency-wide and program specific allocation methodologies 

• Execute other assignments as requested by management 

Qualifications: 

• Bachelor's degree or equivalent work experience in accounting, finance or related field 

• Must have a minimum of 5 years of progressive grants management and accounting experience 

• At least 3 years' experience supervising staff preferred 

• Comprehensive knowledge of GAAP, Federal, State & City regulations and nonprofit accounting requirements 

• Self -directed and motivated, able to manage multiple complex assignments and meet deadlines 

• Must be flexible and willing to adjust work schedule as necessary 

• Must be comfortable collaborating across departments and working in teams 

• Excellent oral, written, interpersonal, organizational and problem-solving skills; able to multi-task, strong follow­ through skills and detail oriented 

• Strong knowledge of accounting software programs (lntacct experience preferred) 

• Advanced Excel skills 

Hours: Full time, 35 hours per week 

We are committed to building a diverse and inclusive community. We support a broadly diverse team who will contribute to our organization. We are an equal employment opportunity for all regardless of race, color, citizenship, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, veteran or reservist status, or any other category protected by federal, state, or local law.