Grants Administrator

Description

The Grants Administrator is responsible for coordinating the development, administrative management, reporting, and closeout of grants and other programmatic investments made by the Foundation. The Grants Administrator will ensure that the Foundation’s grant-making and related processes, documents, procedures and implementation are executed professionally, efficiently, on schedule, and in a manner consistent with best practices. 

• Working with Programs and Finance, provides administration for the grants process throughout all stages including receiving, assessing, tracking, payment, documenting all inquiries and/or proposals; assuring that submitted documentation meets all Foundation and legal requirements; and maintaining accurate and timely records of Foundation grantmaking and other programmatic activities.
• Provides technical assistance to grantees with online application and reporting processes.
• Maintains the online nonprofit database ensuring the accuracy and integrity of data as well as grantee relationship history.
• Oversees standard terms and conditions for grant award letters and agreements.
• Trains Foundation staff on grants management software; ensures that protocols are executed properly; creates and edits software templates, code, and reports.
• Maintains relationship with grants management software vendor and consultant; coordinates with Foundation’s IT vendor to maintain software.
• Assists with required research pertinent to grant due diligence, ongoing review, and close-out analyses.
• Works with Director of Programs and Program Officers to coordinate and maintain grant cycle calendar and site visit schedules; assists with the preparation of grant related materials for Committee and Board Meetings.
• Supports the Foundation’s finance and communication functions; generates requested information, data, and reports from information maintained in the grants management database or other sources of information.
• Interact with volunteers adhering to the guidance in the “Volunteers in the Workplace” document.
• Other duties as assigned aligned with the Foundation’s strategic objectives.

Requirements

• Experience maintaining data quality and integrity in a grants management system or CRM
• Comfort training staff on database processes and helping enforce consistent system usage
• Experience translating human processes into requirements for enhancing database functionality
• Ability to work with software vendors, consultants, and IT support to resolve system issues or implement improvements
• Demonstrated grants administration experience
• Ability to implement effective workflow processes and procedures
• Excellent customer service skills
• Excellent written and oral communication skills; exceptional interpersonal skills, a focused listener
• Advanced MS Office skills
• Strong organizational and project management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Ability to take initiative and manage projects assigned through completion with minimal supervision
• Ability to work effectively independently and as a highly resourceful team player under pressure and within deadlines
• Creative and innovative thinker, who actively presents new opportunities, proposes solutions and recommends best practices
• Ability to anticipate challenges and effectively resolve potential issues through creative problem solving
• Ability to work creatively and with flexibility in a fast paced environment while maintaining high work standards
• Ability to develop rapport and engender trust
• Exhibits a positive attitude and professional demeanor

Education and Experience Requirements:

• Bachelors degree, required
• 2+ years of applicable grant administration experience, required
• Experience in foundations, nonprofits, or the private sector, highly desirable
• Experience using Salesforce for grants database administration, preferred