The Role
Supports federal grant and contract administration, including financial reporting, grant monitoring, proposal preparation, portal management, documentation, filing, and maintaining grant tracking systems. Distributes financial information, prepares award materials for signature, develops procedures and spreadsheets, and assists grant staff with assigned duties. Requires strong organization, communication, confidentiality, deadline management, and proficiency with Microsoft Office. Employment is contingent on passing a drug screen and background check.
Summary Generated by Built In
KAW NATION POSITION DESCRIPTION
TITLE: GRANTS ADMINISTRATIVE ASSISTANT
IMMEDIATE SUPERVISOR: GRANTS & CONTRACTS DIRECTOR
CONTROLLING SUPERVISOR: CHAIR
LOCATION: KAW CITY, OK
QUALIFICATIONS:
Bachelor’s Degree in Business, Accounting is preferred, Office Administration or related field or an Associate’s Degree with a minimum of 3 years’ experience working with federal funding and financial reporting. Must possess and demonstrate excellent communication skills (verbal and written). Demonstrated organizational ability and an ability to meet deadlines. Must be familiar with funding research, identification of potential funding opportunities, federal grant program organization, funding portals, and reporting methods. Must have experience with Microsoft Office including Excel and Word. Must be able to complete federal financial reporting as well as process and disseminate information to the Department Director. Must be able to multi-task in a fast paced environment.
RESPONSIBLITIES:
- Work with Director and grant staff on all grant related duties as designated by Grants & Contracts Director.
- Complete federal financial reporting in a timely manner and distribute all monthly financials to program employees.
- Update and maintain internal grants/contracts monitoring system that provides all relevant information regarding grants in operation and development.
- Assist in federal grant/contract monitoring in the area of procedure development, documentation, software spreadsheet and database development.
- Assist grant team with proposals including writing, editing, table of contents, packaging, mailing, copies, preparing attachments and portal management.
- Prepare cover letters and award documentation for Chair signature.
- Responsible for the setup, filing and maintaining of grant folders relevant to the federal funding efforts of the tribe.
- Must hold all information regarding the Nation in the strictest confidence in all matters, responsibilities, and duties performed under this position.
- Assist with/complete any other job duties that might be assigned by immediate/controlling supervisor.
Preference is given to qualified Native American and Veteran candidates on Kaw Nation Job Openings.
Skills Required
- Bachelor’s degree in Business, Accounting, Office Administration, or a related field
- Associate’s degree with at least three years of experience working with federal funding and financial reporting
- Excellent verbal and written communication skills
- Demonstrated organizational ability and ability to meet deadlines
- Familiarity with funding research and identifying potential funding opportunities
- Familiarity with federal grant program organization, funding portals, and reporting methods
- Experience with Microsoft Office, including Excel and Word
- Ability to complete federal financial reporting
- Ability to multitask in a fast-paced environment
- Successful pre-employment drug screen and background check
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The Company
What We Do
Ponca City Development Authority (PCDA) is a public trust, formed on July 1, 2003 to benefit Ponca City, Oklahoma. PCDA supports the existing industries with business retention and expansion programs, training opportunities and conference sponsorships to build market share. Visit our website for more information on recruiting, retention, marketing and financial opportunities that exist in Ponca City, Oklahoma.
