General Office Manager (Kierownik Biura)

General Office Manager
The Kurt J. Lesker Company is a global leader in the design, manufacture, and distribution of vacuum technology solutions that support some of the world's most innovative industries, including semiconductor manufacturing, aerospace, scientific research, optics, and advanced technologies.
Founded in 1954, KJLC has grown from a small family business into a trusted global organisation with facilities and customers across North America, Europe, and Asia. For over 70 years, we have provided innovative vacuum solutions, high-quality manufacturing, and engineering expertise to customers pushing the boundaries of science and technology.
As part of our continued international growth, we are excited to be opening a brand-new facility in Poland and are seeking an experienced and proactive General Office Manager to join us on this exciting journey.
The Role
This is a unique opportunity to be part of a new operation from the ground up. As General Office Manager, you will play a key role in supporting the day-to-day running of our Poland facility, overseeing administrative activities, coordinating HR and finance processes, and helping to create a professional, efficient, and welcoming workplace.
Working closely with colleagues across Europe and our global teams, you will have the opportunity to make a meaningful impact while contributing to the success and growth of our newest location.
If you are highly organised, enjoy a varied role, and are excited by the opportunity to help establish and support a growing business, we would love to hear from you.
Key Job Elements:
Office Administration

• Manage the day-to-day administrative activities of the Poland facility.
• Coordinate incoming and outgoing post, filing systems, document management, and record retention.
• Maintain office supplies, consumables, and other non-stock items.
• Manage visitors to the facility, ensuring sign-in procedures, identification checks, visitor badges, and host notifications are completed.
• Arrange business travel, accommodation, transportation, and related logistics for employees and visitors.
• Prepare business correspondence, reports, presentations, and other documentation as required.
• Maintain accurate electronic and physical records in accordance with company requirements.
• Provide administrative support to the European Manufacturing Operations Manager.

Human Resources

• Support recruitment activities, including interview scheduling, candidate communications, and onboarding administration.
• Prepare employment-related documentation and maintain employee files and records.
• Coordinate onboarding activities for new employees.
• Support training administration, including scheduling of internal and external training activities.
• Assist with monthly and annual payroll activities in conjunction with EMEIA HR and external payroll providers.
• Support the implementation and administration of HR policies and procedures in compliance with Polish employment legislation.
• Assist with employee engagement, wellbeing, and sustainability initiatives.
• Maintain confidentiality when handling employee and business information.

Finance Administration

• Support accounts payable processes, including invoice processing and record management.
• Process employee expense claims in accordance with company policies and local regulations.
• Maintain petty cash records and supporting documentation.
• Assist with financial administration and reporting activities as required.
• Support finance process improvements and ensure accurate record keeping.
• Liaise with the wider Finance team, external providers, and internal stakeholders as required.

General Responsibilities

• Act as a positive representative of Kurt J. Lesker Company and promote a professional working environment.
• Build effective working relationships with employees, managers, customers, and external partners.
• Identify opportunities for process improvement and increased efficiency.
• Ensure compliance with company policies, procedures, and applicable legislation.
• Carry out other duties and responsibilities as reasonably assigned.

Qualifications
Required

• 2-3 years' experience in an administrative, HR administration, finance administration, office management, or similar role.
• Completed education or equivalent qualifications.
• Must have experience with and be proficient in Microsoft Office Excel, Word, and Outlook
• Experience working with confidential information
• Strong computer skills with the ability to learn new software programs quickly
• Strong interpersonal skills with high attention to detail
• Fluent in English and Polish
• Local travel may be required

Preferred

• Associate degree in Business, Human Resources, or a related field
• 1-3 years of experience working in Human Resources or Executive Administration

Why Join us?
This is an exciting opportunity to join a growing global organisation and play a key role in establishing our newest European location.

• Competitive salary
• Annual salary review and adjustment
• Relocation bonus (if applicable)
• Jubilee bonus (Tenure scheme) for applicable roles
• Private Healthcare
• Life Insurance
• Enhanced Pension match
• Employee & Family Assistance program
• Development & Technical training for applicable roles
• Workplace perks (e.g Tea/Cofee)
• Annual company events (e.g Summer event/Christmas party)

PLEASE SEND YOUR APPLICATION IN ENGLISH LANGUAGE.
Please note we have a PSL in place and are unable to accept speculative CV’s from recruitment agencies.