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Position Title: Executive Assistant
Department: Compliance
Reports To: Nicole Steck / Traveler on a Mission Director
Location: Traveler on a Mission, Ansonia, CT
Rate of Pay: $23/hr
Position SummarySeeking a highly organized, proactive Executive Assistant to support the Executive Director. This role is ideal for someone who enjoys organization, communication, and helping a nonprofit leader stay focused on fundraising, partnerships, and organizational growth.
Key ResponsibilitiesExecutive Support
● Manage the Executive Director's calendar, meetings, and email.
● Prepare agendas, meeting notes, and professional correspondence.
● Track priorities, deadlines, and follow-up tasks.
Fundraising & Board Support
● Coordinate donor and sponsor follow-ups.
● Prepare sponsorship materials, thank-you letters, and fundraising reports.
● Schedule board meetings and prepare board packets.
Project & Administrative Support
● Maintain digital files, Google Workspace, and HubSpot records.
● Assist with grant tracking, presentations, and organizational projects.
● Research vendors, funding opportunities, and strategic partnerships.
Communications
● Draft newsletters and other communications.
● Assist with presentations and speaking engagement logistics.
● Schedule approved social media content.
Qualifications & Skills
- Must be a current Post University student
- Strong organizational and time-management skills
- Excellent written and verbal communication
- Proficient in Google Workspace
- Experience with HubSpot and Canva preferred
- Detail-oriented with the ability to work independently
- Passion for nonprofit work
- Approved for FWS
How the Job Benefits You as a Student:
- The Executive Assistant position directly complements the student's educational program by providing hands-on experience in administrative management, professional communication, scheduling, project coordination, and organizational support. Through daily interaction with executives, staff, and external stakeholders, the student applies classroom concepts related to business operations, leadership, customer service, and workplace communications in a professional environment.
#LI-DNI
Skills Required
- Must be a current Post University student
- Approved for Federal Work-Study
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Proficiency in Google Workspace
- Experience with HubSpot
- Experience with Canva
- Ability to work independently and attention to detail
- Passion for nonprofit work
Post University Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Post University and has not been reviewed or approved by Post University.
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Healthcare Strength — Healthcare coverage is positioned as broad, including medical, dental, and vision plans along with supplemental options such as accident and critical illness coverage. Additional health-related supports like FSAs, dependent care accounts, and an assistance program are also included.
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Retirement Support — Retirement offerings include both Traditional and Roth 401(k) plan options alongside life and accidental death & dismemberment insurance. This combination supports longer-term financial planning beyond base pay.
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Wellbeing & Lifestyle Benefits — Lifestyle benefits include tuition assistance for associates and immediate family members, plus extras like pet insurance and various discount programs. Flexibility in time and location is also highlighted as a meaningful non-cash benefit.
Post University Insights
What We Do
Based in Waterbury, Connecticut, since 1890, Post University is known for its innovation and focus on providing every online and on-campus student an extraordinary educational experience with an unmatched level of personalized support. Among the first in the nation and the first in the State of Connecticut to offer full degrees online, Post fuels the personal aspirations and career goals of its students with inventive and robust learning technologies that deliver in-demand undergraduate and graduate degree programs, small class sizes, individual attention, and customizable degree concentrations. Respected for its Honors Program, NCAA Division II athletics, and pioneering role in online education for more than 20 years, Post University is licensed by the State of Connecticut through the Office of Higher Education and is accredited by the New England Commission of Higher Education (NECHE). The following degree programs offered by the Malcolm Baldrige School of Business are programmatically accredited by the Accreditation Council for Business Schools and Programs (ACBSP): Associate of Science – Accounting, Marketing, Management; Bachelor of Science – Accounting, Business Administration, Finance, Management, Marketing, Sport Management; Master of Science – Accounting; Master of Business Administration (MBA). Post is ranked among the best by U.S. News & World Report. Learn more about how Post Makes It Personal™ by visiting www.Post.edu. For useful consumer information go to http://post.edu/consumer-information.
