Overview:
The Fundraising Events Coordinator is responsible for planning, organizing, and executing events that align with the organization’s goals and objectives. This role involves coordinating logistics, managing vendor relationships, ensuring smooth event operations, and delivering exceptional attendee experiences. The Fundraising Events Coordinator works closely with internal teams and stakeholders to ensure events are executed successfully and within budget.
Key Responsibilities:
Event Planning & Coordination
Develop and execute event plans, timelines, and budgets.
Research, secure, and negotiate contracts with venues, vendors, and suppliers.
Oversee event logistics, including catering, audiovisual setups, transportation, and accommodations.
Manage event registrations, ticketing, and guest lists.
Ensure all necessary permits and insurance are obtained.
On-Site Event Management
Oversee event setup, execution, and teardown.
Coordinate staff, volunteers, and third-party vendors.
Serve as the primary point of contact for vendors and attendees during events.
Troubleshoot and resolve any issues that arise in real-time.
Marketing & Promotion
Collaborate with the marketing team to promote events through digital and traditional channels.
Develop event materials such as invitations, programs, and signage.
Manage social media updates and live event coverage as needed.
Budget & Reporting
Monitor event expenses to ensure cost efficiency and adherence to budget.
Track event performance metrics and provide post-event reports with key insights.
Gather and analyze attendee feedback for future event improvements.
These qualities and skills will be helpful:
Strong project management and organizational skills.
Excellent communication and negotiation abilities.
Ability to multitask, work under pressure, and meet tight deadlines.
Proficiency in event management software and tools.
Flexibility to work evenings, weekends, and travel as needed.
Work Environment:
Fast-paced, deadline-driven environment.
May require physical activity such as lifting event materials and setting up event spaces.
Skills Required
- Event planning and execution experience
- Budget management and expense tracking for events
- Vendor sourcing, contract negotiation, and relationship management
- Event logistics coordination (catering, audiovisual, transportation, accommodations)
- On-site event management including setup, execution, and teardown
- Staff and volunteer coordination during events
- Experience managing event registrations, ticketing, and guest lists
- Knowledge of required permits and event insurance processes
- Experience collaborating on event marketing and social media promotion
- Proficiency in event management software and tools
- Strong project management, organizational, communication, and negotiation skills
- Flexibility to work evenings, weekends, and travel as needed
What We Do
The Spokane County Democratic Central Committee (SCDCC), known as the Spokane County Democrats, is a local political organization in Washington state. It focuses on electing Democratic candidates to public office and promoting a platform based on human rights, social justice, and economic equity. The organization works to register voters, endorse candidates, and advocate for policies that benefit the community and ensure equal opportunity for all.
