Front Office Administrative Assistant

Responsibilities

• Answering and transferring calls to the appropriate people
• Reviewing, sorting and distributing incoming and outgoing mail
• Greeting customers and vendors when they arrive at the building
• Independently handling “Cake Day”, employee anniversaries, snacks, ordering fresh fruit and scheduling food trucks
• Keeping office clean and organized
• Assisting with vendors and providing support to the Facility and Safety Manager as needed
• Stocking the café and upstairs coffee bar in the morning and afternoon
• Preparing conference rooms for meetings and interviews
• Assisting with desk set-ups for onboarding new hires
• Assisting with certifications, meals, set up of room and check-in of trainees
• Maintaining accurate inventory of office supplies
• Scanning and filing documents
• Coordinating with administrative staff throughout the company to maintain smooth operations

Requirements

• Able to work in-office Monday-Friday 8:00am-5:00pm
• Associate Degree or degree in progress is preferred
• Must have some customer service experience; administrative support experience is helpful
• Professional communication skills, both written and verbal
• Strong collaborative mindset
• Positive, friendly attitude
• Comfortable with creating written documents, spreadsheets, and accessing databases
• Proven ability to do reliable and accurate internet research
• Highly organized with very strong attention to detail