Front of House Reception Administrator – Westminster

Front of House Reception Administrator – Westminster

Company:

Boeing United Kingdom Limited

As a Reception administrator offering a Front of House service to the Westminster office you will be working within a corporate environment as part of a team to oversee the general day to day reception operations to provide exceptional customer service.  You will be the first point of contact for people visiting our busy UK headquarters which attracts many visitors of varying levels.   This role sits within the Boeing Global Enterprise Services team. 

Responsibilities Include:

·         Opening up the office

·         Answering the main door to visitors and staff in a welcoming manner

·         Conduct safety briefings upon visitor arrival

·         Acting as an initial point of reference in the Reception area as required

·         Manage the switchboard and answer incoming calls

·         Reporting and recording any building issues, helping to resolve were feasible

·         To conduct Visitor Pre-screening checks 

·         To manage local badging activations

·         Collecting and sorting local mail, including franking outgoing post. 

·         Management and booking of local hot desks/hot offices/spare offices with calendar management

·         Management and booking of a suite of conference facilities  

·         Management of local catering orders and supporting hospitality requests for multiple functions

·         Co-ordinating and supporting in the set-up of local meetings, including provision and removal of refreshments, supporting IT technicians and room re-organisation (where applicable and appropriate)

·         Setting up and shutting down local coffee machines

·         Ensuring tidiness and cleanliness of kitchen areas

·         Managing replenishment of any local stock items (e.g. kitchen sundries, water etc.)

·         Monitor usage of printer/stationery supplies and reorder as appropriate

·         Capturing and recording data

·         Management and execution of local delivery services

·         Support to local parking arrangements

·         Supporting the site focal in other locally required duties when available and appropriate, including reporting any facility related issues

An addition to the core FOH role there is the possibility to support functional projects, support to local site administration and functional operations.

Preferred Skills and Experience:

• The successful candidate should have excellent communication skills to work within a corporate environment
• Be a team player to support the busy onsite BGES team and to support visitors and staff on site
• You should be highly organised and motivated with the ability to multi task and prioritise as needed
• A professional and friendly demeanour is essential
• The successful applicant will need to be proficient in Microsoft Office and other related software packages
• Prior Front of House experience or Cabin aircrew experience is preferred along with previous success in administration.  

This is an ONSITE Position.  

Please be advised there may potentially be the need on an infrequent basis to provide reception support across our other UK offices depending on the need.

The Boeing benefits package goes above and beyond, focusing on your physical, emotional, financial and social well-being. Here’s a snapshot of what we offer:

• Competitive salary and annual incentive plans

• Continuous learning - you’ll develop the approach and skills to navigate whatever comes next
• Success as defined by you - we’ll provide the tools and flexibility, so you can make a meaningful impact, your way
• An inclusive culture - you’ll be embraced for who you are and empowered to use your voice to help others find theirs
• Excellent Adoption and Parental leave options
• 23 days plus UK public holidays and a Winter Break between Christmas and New Year
• Pension Plan with up to 10% employer contribution
• Company paid BUPA Medical Plan
• Short Term Sickness: 100% pay for the first 26 weeks
• Long Term Sickness: 66.67% of annual salary from 27th week
• 6x annual salary life insurance
• Learning Together Programme to support your on-going personal and career development
• Access to Boeing’s Well Being Programs, tool and incentives

Work Authorisation: This requisition is for a locally hired position in the UK. Candidates must have current legal authorisation to work immediately in the United Kingdom. Boeing will not attempt to obtain Immigration and labour sponsorship for any applicants. Benefits and pay are determined at the local level and are not part of Boeing U.S. based payroll

Language Requirements:

Not Applicable

Education:

Not Applicable

Relocation:

Relocation assistance is not a negotiable benefit for this position.

Security Clearance:

This position requires the ability to obtain a BPSS clearance.

Visa Sponsorship:

Employer will not sponsor applicants for employment visa status.

Contingent Upon Award Program

This position is not contingent upon program award

Shift:

Not a Shift Worker (United Kingdom)