DePaul Jobs

Front Desk Assistant

DePaul

Front Desk Assistant

Posted Yesterday

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Schenectady, NY, USA

In-Office

21-21 Hourly

Entry level

Edtech

The Role

Welcomes guests, residents, families, and service providers; manages calls, messages, appointments, tours, applications, and reception-area upkeep. Performs clerical support, facility rounds, event setup, community-space and transportation scheduling, and occasional resident transportation. Maintains confidentiality, supports safe entry screening, and provides courteous assistance to staff and visitors.

Summary Generated by Built In

Overview

The Front Desk Assistant welcomes all guests and assists them with their needs in a kind and courteous manner. Keyboard skills and a knowledge of general office procedures required. Must have an ability to interact in a positive manner with staff, residents and guests.

Why work for DePaul?

Make a positive difference in someone's life
Supportive work environment
We value diversity
Opportunity for professional development and career advancement
Excellent benefits and competitive wages
Pay range for this position is $21-$21.30/hour

Responsibilities

Respects and maintains Residents’ rights and confidentiality.

Greet and welcome guests, residents, families, and service providers in a prompt, caring and positive manner.

Perform required screening of all individuals for safe entry into the facility.

Ability to communicate effectively with persons speaking English and respond to requests promptly and cheerfully.

Receive all incoming calls and route them appropriately. Document accurate messages for staff whenever they are unavailable to take calls.

Assist in scheduling appointments and tours. Provide tours of the building to families and potential residents as needed or requested by supervisor.

Assist tenants, vendors, staff, and visitors as needed by connecting with appropriate persons or items they are on site for.

Knowledgeable of site specifics to provide appropriate answers if staff are unavailable.

Assist with common space activities, events and set up as needed.

Maintain a neat and welcoming environment within the reception area.

Receive applications via walk-ins and route them appropriately.

Walk around site for rounds to ensure doors are closed and lights are off in unused rooms, and common areas are clean & organized.

Assist in performing clerical duties to aid in the effective and efficient operation of programs, including scheduling of community space and transportation needs of tenants.

Driving or transporting Residents or Tenants as needed/requested.

Attend staff meetings, in-services, and trainings as requested or required.

Perform any other duties necessary for the effective and efficient operation of the community.

Qualifications

Education: High School diploma with training in a business office setting preferred. Notary Public preferred.

Other: Valid New York State driver’s license that meets the qualifications set by agency’s clean driving record policy. Must be at least Eighteen (18) years of age.

Experience: Microsoft Office skills and a knowledge of general office procedures required. Ability to interact in a positive manner with staff, residents, and guests

Work Environment

This position is Monday-Friday.

Benefits

This position is eligible for the following benefits: Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Generous PTO & Paid Holidays, 403B Employer Match, Employee Discount Programs, Free Parking and Staff Recognition Programs.

DePaul is an equal opportunity employer that values diversity. All employment is decided based on qualifications, merit and program need.

Skills Required

High school diploma
Training in a business office setting
Notary Public certification
Valid New York State driver's license
Clean driving record meeting agency policy
At least 18 years of age
Microsoft Office skills
Knowledge of general office procedures
Ability to interact positively with staff, residents, and guests
Ability to communicate effectively in English

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The Company

3,314 Employees

Year Founded: 1898

What We Do

DePaul University is a private, Catholic institution of higher education in Chicago, guided by immersive learning, real-world experience, and faculty-centered teaching. It offers undergraduate majors and graduate programs across multiple colleges and schools, emphasizing career preparation, student success, and a mission-led education. The university serves more than 21,000 students and connects academic learning with opportunities in Chicago and beyond through experiential study and community engagement.