Front Desk Administrative Assistant

ZS is a place where passion changes lives. As a management consulting and technology firm focused on improving life and how we live it, we transform ideas into impact by bringing together data, science, technology and human ingenuity to deliver better outcomes for all. Here you'll work side-by-side with a powerful collective of thinkers and experts shaping life-changing solutions for patients, caregivers and consumers, worldwide. ZSers drive impact by bringing a client-first mentality to each and every engagement. We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver company results across critical areas of their business. Bring your curiosity for learning, bold ideas, courage and passion to drive life-changing impact to ZS.
What you'll do: Front Desk Administrative Assistant in the Support Services will...
We seek an experienced administrative professional who is organized and energetic, with superb interpersonal skills for our London office. The Front Desk Administrative Assistant coordinates and assists with all front desk operations.
Responsibilities:

• Front desk reception (answering phones, greeting visitors, handling incoming/outgoing mail/couriers and deliveries)
• Coordinate workspace reservations for visitors, as needed
• Prepare domestic travel logistics for visitors (hotels, airport transfer, etc.)
• Coordinate internal meetings/activities (i.e. scheduling and preparing conference rooms, catering, supply and material coordination, resetting rooms after meetings, etc.)
• Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting support materials)
• Address problems and troubleshoot with internal and external stakeholders
• Handle special projects with demanding deadlines
• Office and kitchen supply management (inventorying, ordering and stocking)
• Stock and maintain inventory of office, printer, and meeting room equipment/supplies
• Stock and maintain inventory of kitchen and pantry supplies
• Maintain meeting room facilities
• Set up/breakdown meetings and events
• Distribute mail and packages
• Perform various kitchen duties (eg. run/unload the dishwasher, wipe down kitchen, etc.), as needed
• Reset and stock team rooms, phone rooms, and conference
• Log building maintenance and ID card requests
• Conduct Health & Safety checks and document them accordingly
• Attend/renew First Aid & Fire Marshall trainings and coordinate for the team
• Submit/file invoices and provide finance support (invoices, petty cash, office card reconciliation, expenses payments reconciliation)
• Assist with office events and service initiatives
• Hours are 8:00 am - 4:30 pm, Monday - Friday.

Qualifications:

• A-level completion required; post-secondary education or Bachelor's degree preferred;
• Prior work experience as a Front Desk Administrative Assistant in a professional services environment;
• Prior customer service skill preferred;
• Computer fluency with MS Office (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable;
• Strong oral and written communication skills;
• Professional appearance and demeanor with ability to exercise good judgment and discretion;
• Attention to detail, dependability/punctuality;
• Capable of working in a fast pace and demanding environment;
• Strong multi-tasking skills required;
• Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines

How you'll grow:

• Cross-functional skills development & custom learning pathways
• Milestone training programs aligned to career progression opportunities
• Internal mobility paths that empower growth via s-curves, individual contribution and role expansions

Perks & Benefits:
At ZS, your growth matters. We offer a comprehensive total rewards package that supports your health and well-being, financial future, time away, and professional development. With robust skills-building programs, multiple career progression paths, internal mobility, and a deeply collaborative culture, you'll have the opportunity to do meaningful work, expand your capabilities, and thrive as part of a global community. For details on total rewards in United Kingdom , visit ZS UK office locations | Where we work | ZS .
Hybrid working model:
We are committed to giving our employees a flexible and connected way of working. A flexible and connected ZS allows us to combine work from home and on-site presence at clients/ZS offices for the majority of our week. The magic of ZS culture and innovation thrives in both planned and spontaneous face-to-face connections.
Travel:
Travel is a requirement at ZS for client facing ZSers; business needs of your project and client are the priority. While some projects may be local, all client-facing ZSers should be prepared to travel as needed. Travel provides opportunities to strengthen client relationships, gain diverse experiences, and enhance professional growth by working in different environments and cultures.
Considering applying?
At ZS, we honor the visible and invisible elements of our identities, personal experiences, and belief systems-the ones that comprise us as individuals, shape who we are, and make us unique. We believe your personal interests, identities, and desire to learn are integral to your success here. We are committed to building a team that reflects a broad variety of backgrounds, perspectives, and experiences. Learn more about our inclusion and belonging efforts and the networks ZS supports to assist our ZSers in cultivating community spaces and obtaining the resources they need to thrive.
If you're eager to grow, contribute, and bring your unique self to our work, we encourage you to apply.
ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law.
To complete your application:
Candidates must possess or be able to obtain work authorization for their intended country of employment. An on-line application, including a full set of transcripts (official or unofficial), is required to be considered.
NO AGENCY CALLS, PLEASE.
Find Out More At:
www.zs.com