Freelance Account Coordinator

Art Machine, a division of Trailer Park Group, is a fully integrated advertising agency dedicated to building fans for brands and entertainment properties. We have built a great reputation on award-winning creative, great service, and a fun and energetic culture—and we may be looking for you to join our team! 

We are seeking a talented Freelance Account Coordinator with a can-do attitude to join our team. Candidates should demonstrate foundational organizational and communication skills and the ability to compose correspondence, liaise with internal divisions, and track account budgets.

Candidates must reside on the West Coast of the United States. This is a 2-month freelance assignment.

DUTIES/ASSIGNMENTS:

Supports account leadership by managing client deliverables, asset flow, and project timelines

• Provides proactive support to account leadership, ensuring all team members are equipped with necessary resources and updates.
• Assists in delivering presentations and assets to clients, maintaining a high standard of service and attention to detail.
• Manages the intake, tracking, and organization of all client-supplied assets to ensure adherence to project scope and timelines.
• Opens, closes, and monitors the status of all projects, keeping team members informed on progress and deadlines.
• Delegates assets and essential information to design, photo, planning, and production teams, facilitating efficient project flow.
• Maintains project oversight throughout its lifespan, ensuring quality control aligns with client expectations and project requirements.
• Schedules all internal and external meetings, providing clear and concise updates to keep the team engaged and aligned.
• Disseminates critical information across teams, fostering clear communication and engagement.
• Supports billing requests, tracks invoices, and ensures accurate administrative documentation.
• Collaborates with the Planning team to monitor project-specific resource availability, adjusting plans as necessary.

SKILLS/QUALIFICATIONS: 

Some experience in customer service and supporting a multiple projects/tasks.

• Excellent organizational and time management skills, having forethought to plan ahead.
• Strong computer skills and understanding of latest OSX operating systems.
• Meticulous, result-oriented and customer-focused with a passion for the creative process.
• Ability to communicate well both verbally and in writing with clients, vendors and internal team.
• Good analytical, problem-solving and troubleshooting skills.
• Consistent follow-through, ability to traffic communication and ensure project accuracy.
• A positive demeanor while under pressure to meet demanding deadlines.
• Takes direction and constructive feedback well and can perform assigned tasks promptly and productively.
• 1-3 years of related account management experience.
• Agency experience, a plus.

We can't wait to learn more about you.  Apply today!

#LI-Remote