Flight Coordinator

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.
Job Description
 

Gilead Sciences seeks a detail-oriented Flight Coordinator to join our team. This role requires strong organizational and technical skills, a deep understanding of aviation regulations, international operations and exceptional customer service. The ideal candidate will report to our Senior Manager, Scheduling & Dispatch and will be responsible for managing complex flight schedules and ensuring compliance with international travel regulations.

Key Responsibilities:

• Coordinate and schedule corporate aircraft usage based on internal department requests.
• Provide detailed flight itineraries to admins and passengers, communicate schedule information to crew and maintenance personnel, and arrange passenger services as requested.
• Provide creative solutions to meet travel needs while ensuring safety, regulatory compliance, and adherence to country guidelines and internal policies.
• Maintain the highest safety standards and ensure compliance with flight requirements and travel arrangements.
• Monitor flight and duty time limitations for flight crews to ensure compliance with Federal Aviation Regulations and Flight Operations Manuals.
• Plan, coordinate, and collaborate with government agencies and local handlers to arrange all travel logistics, including airport selection, fuel, tech stops, ground transportation, handling services, permits, slots, customs clearances, and provide necessary documentation for smooth operations of domestic and international flights.
• Maintain & retain flight logs, crew and passenger records.
• Effectively and accurately communicate all relevant parties of any schedule changes.
• Track flights in progress, identify and address potential issues (delays, mechanical problems, logistical challenges), and ensure that all parties involved receive updates and that support services are arranged and confirmed as scheduled.
• Must be willing to work off hours and different shifts as needed. This role will also include on call and off shift coverage. This is to ensure all corporate aircraft flights are covered and that we properly align with other Flight Coordinators for seamless support.
• Perform any tasks assigned by the Senior Manager, Scheduling & Dispatch.

Qualifications:

• Minimum of 8 years of flight coordination experience, including at least 5 years of international trip planning.
• FAA Dispatcher's License (preferred).
• Detail-oriented multitasker with strong communication & organizational skills.
• Expert in aviation regulations, dispatch, and international trip planning
• Maintain strict confidentiality and be highly organized for effective teamwork.

Required travel 10%

This role is located in Santa Clara, CA. We will consider remote for the right candidate (East Coast is preferred for remote candidates). Remote employees must have a dedicated and consistent workspace.

The salary range for this position is: $124,015.00 - $160,490.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

https://www.gilead.com/careers/compensation-benefits-and-wellbeing

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact [email protected] for assistance.
 

For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.

NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT

PAY TRANSPARENCY NONDISCRIMINATION PROVISION

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.