FL Office Manager

About the Role 

Monks is currently seeking an enthusiastic, proactive Office Manager for our Berlin office for 12 months. The successful candidate is a self-starter and a good communicator who eagerly takes on new challenges and seeks unorthodox solutions to old or systemic problems. As an Office Manager, you will be the first point of contact for our company and the face of Monks in Berlin. You’re part of a team that keeps offices looking good, inside and out; taking care of hospitality and creating a welcoming work atmosphere in which everyone thrives. This position is required to present with no home office possibility.

 Responsibilities:

• Own operational management of the reception (F2F & by phone)
• Manage building access with visitors and vendors ensuring building security
• Coordinate the continuous traffic in and out of the office
• Manage office administration and operations
• Order, receiving and stocking office supplies, including pantry stock
• Make sure our office looks good, inside and out; take care of hospitality and create a welcoming work atmosphere in which everyone thrives
• Support in organising meetings & events like summer party, get to together, etc; 
• Be in contact with suppliers, vendors and other third parties;
• Coordinate the pick-up and delivery of express mail services; 
• Keep a keen eye for detail around the office, ensuring the common areas are tidy and professional
• Contact the right vendors to manage onsite facilities including maintenance, troubleshooting and repair of physical property, office equipment, IT systems, building access and security, building improvements, general maintenance coordination and maintaining relationships with building management and ownership.
• Support the Berlin management team on projects including but not limited to event planning, interior decoration, facilities improvements and employee onboarding

About YouThe essentials:

• Positive & proactive customer service attitude
• Experience executing administrative tasks in a professional environment
• Professional attitude and presentation
• Solid written and verbal communication skills (English & German)
• Ability and desire to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Exceptional ability to learn, adapt, discover and test new ideas
• Desire to work in a fast-paced, high-pressure, and fun startup environment
• You have a high moral and service standards and are a champion of friendly small talk and water cooler conversations
• Available for at least 32 hours per week

 Not a must, but a plus:

• Experience as an Office manager or similar role
• A degree in higher education (Facility or Hotel-management would be much preferred)
• Hands-on experience with office equipment and IT systems
• Based in Berlin
• Interest in advertising and marketing

At Monks, we believe in fostering an environment where a diversity of perspectives can thrive. We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. We celebrate diversity and are committed to building a team that reflects the communities we serve. We welcome and encourage qualified applicants, from all backgrounds, who are excited to contribute to our mission.  

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