Financial Specialist I

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfill their aspirations. Join Gilead and help create possible, together.
Job Description
 

This role is within the STS (Source to Settle) department providing support for a group of markets in the international organisation, main focus will be (but not limited to) around query resolution, month end activity and timely maintenance, clearing and reconciliation of assigned PTP balance sheet accounts.

PTP General Job Requirements

• Continuous Improvement - Identify problem areas in the process and work with the team to generate solutions
• Customer Service - Build relationships with key points of contact within the Financial Shared Service Organisation and markets across the processes and other functions in order to maintain an understanding of the process context.
• Understanding of the wider PTP Processes and ways of working. The ability to adapt and move within the wider PTP Team as required.

Specific Job Requirements

• Maintain a clean Trade Accounts Payable Listing by regular review and follow up on aged items
• Weekly clearing of bank reconciling items and follow up of aged items. Clearing of bank rec items ahead of month end
• Calculation and posting of month end accruals
• Month end related activity relating to PTP module close and pre close
• Allocation of pre-payments ahead of weekly payment batch
• Maintain, review and investigate accuracy of accounting of PTP transactions
• Review and follow up of potential duplicate payments
• Liaise with vendors to maintain accuracy of supplier account
• Review and follow up of PTP pre-paid accounts
• Daily monitoring and resolution of queries while maintaining a high level of customer service
• Achieve targets for high performance such as meet or exceed Service Level Agreements
• Meet or exceed individual productivity targets
• Ensure that training and development objectives are met
• Contribute to the development of the Financial Shared Services culture to attain desired goals which will include efficiency and effectiveness targets
• Collate and provide information for KPIs
• Assist in setting performance measurement procedures for processes
• Work with customer relationship manager, in-country staff, supervisor and Manager to improve processes
• Country specific tasks relating to assigned entities
• Cover for other team members as directed by manager
• Ad hoc duties as directed by manager

Education

• Accounting Technician or relevant finance/accounting discipline desired

Knowledge

• Knowledge and understanding of accounts payable procedures, systems and double entry
• Working knowledge of SAP and/or Oracle an advantage

Experience

• Extensive experience in a Shared Services Centre environment preferred
• Proven experience in PTP processes and systems
• Fluent written and verbal language skills sought

Skills

• Ability to work well in a fast-paced environment
• Strong organizational skills and attention to detail required
• Ability to work to tight deadlines and prioritise work
• Excellent verbal, written and communication skills
• Proactive, adaptable and flexible
  

It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company.  Except if otherwise provided by applicable law, all  employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws).  Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

Please apply via the Internal Career Opportunities portal in Workday.