Villa Duchesne is seeking a full-time, 10-month Financial Services Coordinator/Administrative Assistant to join our Business Office. This multifaceted position plays a vital role in supporting the financial operations and daily administrative functions of the school while serving as a welcoming first point of contact for parents, employees, and visitors. Working closely with the Director of Finance, this individual will assist with accounts payable, budget tracking, ledger reconciliations, procurement, administrative support, and reception responsibilities, helping to ensure the efficient operation of the Business Office and Administrative Offices. Evening committee meetings may occasionally be required.
The ideal candidate is highly organized, detail-oriented, and committed to providing exceptional customer service while embracing the mission of the Sacred Heart. Qualified candidates must possess a bachelor's degree and a minimum of three to five years of experience in a business office or accounting environment. Strong knowledge of general accounting principles, invoice processing, collections, Microsoft Office applications, and accounting software is required, with Veracross experience preferred.
The successful candidate will demonstrate excellent communication and interpersonal skills, the ability to manage multiple priorities, and a collaborative spirit while maintaining confidentiality and professionalism.
All Faculty and Staff at Villa Duchesne must commit to educating by the values articulated in the Goals and Criteria for Sacred Heart Schools in the United States and Canada. Our Villa Duchesne Sacred Heart educators inspire our students every day with learning and community opportunities.
Villa Duchesne Sacred Heart educators:
- Embody the attitudes of Christ’s heart: gratitude, generosity, compassion, and forgiveness. Educating is our vocation, and the ability to lead students to encounter Christ enables us to foster more loving relationships.
- Believe in every student. We are invested in caring for the spiritual, intellectual, physical, and social-emotional well-being of each child.
- Are experts in their subjects. We exhibit professional excellence and innovation in teaching. Through passion for our craft, we instill a love of learning within each child. We maintain high standards of research-based training and are committed to extensive professional development.
- Foster trusting relationships to create a safe environment where learning and empathy are possible. Our trusting relationships with students enable them to discover new abilities, cultivate strengths, learn from mistakes, and develop and exercise resilience in meeting challenges.
- Immerse students in global perspectives, compassionate action, and courageous hope. By inspiring curiosity and encouraging critical consciousness within our students, our students can realize their full potential as agents of transformation.
Skills Required
- Bachelor's degree
- 3-5 years experience in a business office or accounting environment
- Strong knowledge of general accounting principles
- Accounts payable and invoice processing
- Collections experience
- Budget tracking and ledger reconciliations
- Procurement experience
- Proficiency with Microsoft Office applications
- Experience with accounting software
- Veracross experience
- Excellent communication and interpersonal skills
- Ability to manage multiple priorities
- Maintain confidentiality and professionalism
- Customer service and reception experience
What We Do
Villa Duchesne is an independent Catholic school in Frontenac/St. Louis, founded in 1929, educating boys and girls age 3 through grade 6 and young women in grades 7–12. Rooted in the Sacred Heart tradition, Villa emphasizes academic excellence, faith formation, social awareness, and community, offering extensive facilities and programs across early childhood, lower, middle, and upper school levels.
