Location: Remote
Company: Maxana
Maxana is a fast-growing technology consulting and staffing firm that supports enterprise clients with engineering talent. Behind every successful placement is strong operational execution — and that’s where you come in.
We’re hiring a detail-obsessed Financial Operations Specialist to own payroll accuracy, invoicing integrity, and financial back-office processes that keep our consultants paid and our clients billed correctly.
If you love clean numbers, organized systems, and catching mistakes before anyone else sees them — you’ll thrive here.
What You’ll DoYou’ll be the backbone of our financial operations.
Payroll & Timekeeping- Run and manage payroll in ADP
- Collect, validate, and reconcile consultant timesheets
- Audit hours, pay rates, and approvals for 100% accuracy
- Ensure on-time payments for contractors and employees
- Resolve payroll discrepancies quickly and professionally
- Generate accurate customer invoices in QuickBooks
- Match timesheets to contracts and billing terms
- Verify rates, hours, and client-specific requirements
- Track invoice status and assist with follow-ups
- Prevent revenue leakage and billing errors
- Maintain organized financial records and documentation
- Reconcile payroll and invoicing data weekly/monthly
- Create reports for leadership (hours, revenue, margins, etc.)
- Improve processes and automate wherever possible
- Serve as the go-to person for payroll or billing questions
RequirementsMust-Have (non-negotiable)
- Deep, hands-on ADP payroll experience
- Expert-level QuickBooks (invoicing, reporting, reconciliation)
- Strong proficiency in Excel
- 2–5+ years in payroll, accounting ops, or financial operations
- Extreme attention to detail (you naturally double-check everything)
- Comfortable working with numbers all day
- Highly organized and process-driven
- Able to work independently with minimal oversight
Benefits
- Fully Remote Work
- Competitive Pay
- Working for an industry leading, tech forward company
- Flexible Hours
Similar Jobs
What We Do
Maxana is a digital transformation partner that understands your objectives and requirements, quickly assesses your current technology ecosystem, and delivers your FinTech Digital Initiatives. Maxana combines best in class client delivery with a focus on transparency and engineering competency enabling outcomes that deliver the highest possible return on your FinTech investment dollars. Professional Services and Staffing Maxana’s Professional services and staffing enables our clients to achieve their Fin Tech goals and objectives. Maxana provides CTO level oversight with quality delivery with a customer first mindset. Our staffing and services run the gamut from Enterprise and solution architecture, best in class engineering and development teams, or discrete individual contributor resources to support your programs and projects. Custom Integration Solutions Maxana’s Custom Integration Solutions Teams maximize business value by rapidly designing and implementing best in class integrations. Our custom integration solutions securely extend the functionality of your applications with new and existing third-party SaaS, open and proprietary platforms, and enterprise systems quickly driving both accelerated revenue and amazing customer outcomes. Payment Processing Not every company will need the same kind of online payment software, which is why Maxana designs systems for our clients from the ground up. Bespoke software, off-the shelf solutions..whatever your company needs, Maxana we’ll deliver it in a cost-effective, rapidly deployable manner.
.png){kind=logo}
