Financial Analyst-Psychiatry

Discover Vanderbilt Health: With eight hospitals and over 180 clinics, we are the region’s largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you’ll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

Organization:

Psychiatry Central Admin

Job Summary:

Department of Psychiatry Research and Clinical Financial Analyst
This is a one-year term position. Full-time, exempt salaried position, fully benefits eligible.
Coordinate, monitor, analyze, and preparation departmental budgets and financial analysis; conduct complex financial and budget analysis to assess and enhance financial and related operational methods and activities; prepare financial and cost accounting reports.

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Key Job Functions

Financial Management

• Prepare annual budgets for Academic Program Support (APS), gifts, residuals, and endowments
• Monitor APS, gifts, and endowments on a monthly basis to ensure funds are used according to institutional policies and procedures
• Provide recommendations to leadership on the strategic use of endowments, gifts, and residuals. 
• Review and approve expenses for  APS, gifts, and endowments, including verifying expenses are allocable and allowable according to endowments and gifts purposes
• Ensure APS funds are spent based on VUMC policies
• Review monthly expenses for APS, gifts, and endowments
• Prepare monthly reports for APS, gifts, and endowments
• Review monthly expense reports with faculty
• Oversee gift cards  process, including the purchase, tracking, and accounting in accordance with VUMC policies and procedures
• Work with faculty and staff to prepare clinical trial budgets
• Work with clinical trial sponsors in negotiating trials in accordance with the department needs and VUMC policies and procedures
• Review clinical trials payment term and reconcile payments
• Monitor clinical trials revenues and expenses
• Prepare ad hoc reports as needed
• Assist with completing the annual space and equipment surveys
• Process recurring monthly and quarterly journal entries
• Prepare and process PCAs and PAAs for effort changes
• Other duties as needed

Contracts Management

• Prepare contract requests for review
• Track contract revenue and expenses 
• Work in PEER system

Position Requirements:

• Bachelor's degree required - accounting or financial focus preferred
• 3 years related post-degree work experience required

Position Preferences:

• Advanced Microsoft Excel experience
• Strong attention to detail is a must
• My Workday experience, especially in reporting
• Grant post award experience
• Experience working in the PEER system

NOTE:

A Term position is a staff position that exists for a period longer than six months but is not expected to last beyond one year. Although a position may exist for a specified or indefinite period, staff who accept term positions are not guaranteed employment for the entire period; they are employed for indefinite periods within the limit of the appointment. There are no guarantees of continued employment, either within the term or when the term ends.

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

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This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity.  EOE/Vets/Disabled.