OVERVIEW

The Global Payroll Administrator is responsible for processing payroll at an international scale, including, but not limited to, the US, Canada, Australia in a rapidly changing, high-growth environment. This role will require a strong understanding of global payroll processing operations and systems, compliance requirements from country to local level, and company payroll policies and procedures.

ABOUT THE JOB

• Process payroll at global scale, including, but not limited to US and Canada, multi-country experience preferred.
• Performing various audits to ensure accurate payments every cycle. 
• Reconciliation of payroll(s) between the numerous systems they flow through, including Workday, OneSource Virtual, and various ADP products.
• Review and auditing of all payrolls
• Review and completion of OnDemand payments 
• Leading team stand-ups on established cadence to discuss payroll and project status updates related to various locations.
• Managing processes and relationships with various international payroll vendors to ensure accurate and timely completion of payroll and reporting requirements.
• Zendesk Monitoring and answering/escalations from team members related to areas of ownership and expertise.
• Compliance reporting and auditing for payroll tax related items at jurisdictional required cadence, including year-end preparation.
• Build strong partnerships with internal and cross-functional teams to ensure completeness, accuracy and compliance.
• Be able to work closely with HR on maintaining accurate data in multiple systems
• Liaison between International Agencies and Instacart 
• Ensure all payroll information and records are maintained in accordance with statutory requirements. 
• Participates during internal and external audits. 
• Assistant with system configurations, test and implementation between ADP and Workday. 
• Assist with internal/external Payroll and Benefits audits and compliance reporting including, but not limited to, country specific pension/retirement plans.
• Assist review quarterly and annual payroll tax filings; ensure all local statutory payroll and fringe benefit reporting requirements are met;
• Perform other payroll duties as assigned.

ABOUT YOU

• Minimum 3-5 years payroll processing experience with recent experience at a global scale required (recent hands on experience with payroll processing in multiple countries outside of the U.S. is a major plus)
• Familiar and comfortable with multi-state payroll processing. Strong knowledge of state and federal wage and state tax laws and overtime requirements
• Strong team player with the ability to effectively communicate and share tasks with teammates
• Must be proactive and a self-starter with the ability to take initiative to solve problems
• High-level understanding of systems and how they interface
• Strong interpersonal, organizational, oral and written communication skills required
• Detail-oriented, strong analytical skills, ability to detect inconsistencies in data, and ability to work with minimal supervision
• Ability to work reliably and efficiently under demanding deadlines
• Intermediate to Advanced Excel skills – ability to perform vlookup, sumif(s) and build pivot tables required
• Understanding and comprehension of the principles of work coordination and planning
• Ability to easily learn new systems
• Experience using GSuite- Google Docs, Google Sheets, Google Forms, etc.
• Maintain confidential information when required by legal or ethical standards and professionalism to ensure privacy of employee records
• Experience with local labor and tax compliance requirements is preferred
• Excellent organizational skills, including the ability to manage effectively numerous concurrent projects and tasks in a fast-paced, high volume, and rapidly growing environment
• Hands-on experience with different Payroll, Time and Attendance, Human Resources Information Systems, and Payroll Service Providers preferred
• Excellent analytical and decision-making abilities
• Highly analytical with a working knowledge of general payroll protocols